Executive Virtual Assistant

We are seeking a high-caliber, tech-savvy, and deeply dependable Executive Virtual Assistant to serve as the operational right hand to a multi-hyphenate Executive (Attorney, Sports Agent, and Real Estate Investor).

In this pivotal role, you will take daily operational weight off the executive's plate—managing executive communications, triaging real estate portals, coordinating property vendors, drafting legal documents, and utilizing AI legal tools. You must bring high positive energy, exceptional patience to walk a non-technical client through digital processes via screen-share, and zero-error document execution.

Key Responsibilities

Executive Email & Calendar Triage:
- Remotely access the office admin system daily at 9:00 AM to review, filter, and categorize incoming emails.
- Deliver a prioritized, categorized email list (Urgent, Real Estate, Sports, Personal, Vendor) to the executive by 10:00 AM daily.
- Draft and execute assigned email responses and manage complex calendar scheduling.

Legal Workflow & AI Document Generation:
- Own data input and legal document generation from executive dictation into polished Microsoft Word formats.
- Utilize specialized AI legal platforms to analyze legal queries, refine outputs, and format documentation for printing and distribution.

Real Estate Portal & Prospect Triage:
- Log into property management portals daily to triage tenant maintenance requests and qualify prospect leads based on strict criteria.
- Screen inbound calls, gather key details, and present actionable summaries for executive decision-making.

Vendor & Operations Coordination:
- Coordinate with property maintenance vendors (handymen, plumbers, landscapers) to dispatch and track service requests.
- Interface with internal accounting regarding vendor invoices and billing schedules.

Tech Coaching & Daily Communication:
- Conduct structured daily touchpoints (midday check-in and End-of-Day wrap-up call via video/messaging tools).
- Patiently guide and walk the non-technical executive through digital workflows via screen-sharing sessions.

Location: Remote - El Salvador, Nicaragua, Honduras, Venezuela, Uruguay, Paraguay, Chile, Bolivia, Belize

Skills required for this job:

• Artificial intelligence (AI)
• Client relationship management (CRM)
• Executive assistance
• Microsoft 365