Export-Import Executive

Roles and Responsibilities

Documentation Management:

• Prepare and verify critical trade documents, including Commercial Invoices, Packing Lists, Bills of Lading (BL), and Airway Bills.
  
• Handle specialized paperwork such as Certificates of Origin, Letters of Credit (LC), and Shipping Bills.
  
• Maintain accurate electronic and physical records for audit and statutory purposes.
  

• Ensure all activities adhere to DGFT (Directorate General of Foreign Trade), Customs, RBI, and FEMA guidelines.
  
• Manage export incentive schemes such as Duty Drawback, MEIS/RODTEP, and Advance Licenses.
  
• Classify goods according to the Harmonized System (HSN) to determine correct tariffs and duties.
  

Logistics & Coordination:

• Liaise with Custom House Agents (CHA), freight forwarders, and shipping lines for smooth cargo clearance.
  
• Track real-time shipment status and proactively resolve delays or logistical bottlenecks.
  
• Negotiate freight rates and select the most efficient transport modes (sea, air, or land) to optimize costs.
  

Stakeholder Communication:

• Coordinate with internal departments like Finance, Sales, and Procurement to align shipment schedules with inventory needs.
  
• Communicate directly with overseas clients and suppliers regarding shipment updates and documentation requirements.
  

Reporting & MIS:

• Prepare periodic Management Information System (MIS) reports detailing shipment costs, performance metrics (KPIs), and compliance status.
  

Essential Skills

• Technical Knowledge: Deep understanding of Incoterms, international trade laws, and customs procedures.
  
• Tools: Proficiency in MS Excel, ERP systems, and EDI (Electronic Data Interchange) for filing.
  
• Soft Skills: Strong negotiation, attention to detail, and the ability to multitask under tight deadlines.
  

Requirements

• Technical Knowledge: Deep understanding of Incoterms, international trade laws, and customs procedures.
  
• Tools: Proficiency in MS Excel, ERP systems, and EDI (Electronic Data Interchange) for filing.
  
• Soft Skills: Strong negotiation, attention to detail, and the ability to multitask under tight deadlines.