Extra Help - Office Support Assistant - College of Medicine - Office of the Dean

Position Summary The Extra Help Office Support Assistant serves as the first point of contact for visitors, faculty, staff, students, and external constituents within the College of Medicine Dean's Office. This position provides front desk reception, clerical, and administrative support to ensure efficient day-to-day office operations. The incumbent performs a variety of routine office support functions, including customer service, scheduling, data entry, and assistance with meetings and special projects. The position requires strong interpersonal skills, attention to detail, and the ability to work effectively in a fast paced academic environment supporting the mission of education, research, clinical care, and administration within the College of Medicine. Duties Responsibilities Reception and Customer Service Serve as the primary receptionist for the Dean’s Office. Greet and assist visitors, faculty, staff, students, and guests in a professional and courteous manner. Answer, screen, and route incoming telephone calls and inquiries. Provide information regarding office procedures and direct individuals to appropriate contacts or resources. Receive and distribute mail, packages, and deliveries. Administrative Support Perform routine clerical duties including filing, scanning, copying, and data entry. Prepare, format, and distribute correspondence, reports, forms, and other documents. Monitor and order office supplies and maintain inventory levels. Scheduling and Meeting Support Coordinate conference room reservations and meeting logistics. Assist with scheduling appointments and maintaining calendars as assigned. Prepare meeting materials and assist with setup for meetings and events. Coordinate catering, visitor parking, and other logistical arrangements as needed. Records and Data Management Retrieve and organize records and documents upon request. Ensure confidentiality and security of sensitive information. Office Operations Assist with special projects and departmental initiatives. Support onboarding and administrative processes for faculty and staff as assigned. Maintain orderly and professional front office operations. Perform other related duties as assigned.