Facilities and Admin Assistant

To proceed with your application, kindly refer to the link below to complete and submit the application form.

https://hfse.edu.sg/job-opportunities/

JOB QUALIFICATIONS:

· High school diploma or equivalent qualification required, associate or bachelor's degree preferred.

· Proven experience in an administrative support role, preferably in an educational or virtual work environment.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual communication tools (e.g., Zoom, Microsoft Teams).

· Excellent organizational and time management skills, with the ability to prioritize tasks, meet deadlines, and adapt to changing priorities.

JOB DETAILS:

· Perform and Assist in coordinating maintenance, repairs, cleaning, and overall facility upkeep.

· Work with the Facilities Officer on issues like air conditioning and power failures.

· Support event setup, logistics, and school operational activities.

· Ensure cleanliness and organization of rooms and secure doors before leaving as per NEA checklist.

· Manage inventory of supplies, assets, and equipment(including Vending Machine)

· Control inventory, order supplies, verify deliveries, and manage stock movement.

· Handle filing, scanning, and printing of documents; communicate professionally; monitor report submissions; perform ad-hoc tasks.

· Assists in processing access cards request to building management.

· Prepare, pack, and endorse orders (both internal and external) ; assist with annual distribution.

· Actively contribute ideas to enhance service levels.