Facilities and Admin Supervisor
Job overview
As a Facilities Supervisor you will work with the Operations and other Department Leads to deliver a wide range of support and administrative functions. The duty is to primarily assist with implementation of improvements to the provision of support functions across the organization.
Key Responsibilities and Accountabilities
Ensures that the defined target KRA-KPI of the services such as Housekeeping, Office Supplies, Concessionaire are monitored on a monthly basis and reported to the Facilities Manager
Ensure that the Security services are aligned based on the FaCS Security standard through reporting the service's monthly SLA performance.
Report and follow up any request and complaints from the end-user to the Building Management Office
Coordinate with the Building Management Office for issues relating to the premises
Implements House Rules and Regulations and other Facilities and Admin Policies of the Company
Ensures that the Department's expense tracker are validated and updated
Monitors and ensures that proper allocation and timely distribution of Office Supplies to it’s stakeholders is adhered.
Ensures optimal utilization of resources to avoid unnecessary OT and wastage.
Prepare documents to process Request for Payment and Purchase Request Forms (and other documentary requisites) for procurement.
Assist the Facilities Manager in sourcing and coordinating with different vendors in providing the cost-benefit analysis and cost comparison for vendors.
Ensures that all contracts entered with third party Facilities vendors are updated
Monitors vendor performance by auditing third party service providers on the quality of their deliverables
Perform daily physical site rounds to ensure that Facilities and Admin processes and standards are adhered to
Assist in the day-to-day activities assigned by the Facilities Manager
Monitors the fit out, renovation or construction on existing office spaces as well as sites for future expansion
Ensures that all equipment (Non-critical and Critical) undergo on-time Preventive Maintenance
Checking that agreed work by staff or contractors has been completed satisfactorily and free from any defects
Create and/or analyze Department Monthly Reports, Office Supplies Utilization report etc.
Ensures adherence to the Asset Management Policy through record keeping and asset tracking.
Ensures that proper asset documentations are in place (i.e. gate pass and work permits)
Responding appropriately to emergencies or urgent issues as they arise.
Assist in liaising with PEZA and Local Government Unit on statutory requirements.
Education and/or work experience requirements
At least 2-3 year(s) of working experience in the related field is required
Preferably Licensed Engineer but not required
Excellent oral, written and presentation skills
Must have the ability to work under pressure and multi-task
Independent, mature, with initiative and pro-active
Able to project professional image
Must be amenable to work in Angeles, Pampanga