Facilities and Warehouse Manager

JOB TITLE: Facilities and Warehouse Manager

REPORTS TO: Operations Manager

LOCATION: Hayward

CLASSIFICATION: Non - Exempt

Summary/Objective

The Facilities and Warehousing Manager must have experience running a combination of facilities, shipping/receiving and warehouse operations with limited supervision, and demonstrate ‘jack-of-all-trades’ knowledge to be successful in this role. This position is responsible for the support of day-to-day location and service operations. This position will be managing Driver’s, Shipping and Receiving and Warehouse personnel.

Essential Functions

1. Shipping & Receiving

• Access information on a computer
• Keep shipping and receiving area clean/stocked
• Making sure the shipping and receiving of all orders is done in a timely manner. All items should be received into the system the same day they arrive. All shipments for office should be checked in and taken over to proper staging area in building.
• Receive/inspect/properly store incoming shipments
• Getting all freight charges added to the picking list in a timely manner.
• Getting all stock items put away in their proper places.
• Maintaining the forklift. (This includes daily safety check); use of hand truck
• Make sure that all safety rules are being followed.
• Assist all RFM employees with finding parts they need.
• Make sure we always have adequate shipping supplies on hand.
• Prepare/schedule outgoing shipments
• Perform other duties and/or responsibilities as assigned by manager.

2. Inventory / Warehouse / Service Support

• Keeping the warehouse clean.
• Pull, label, stage parts needed by Service Department for daily activities
• Re-inventory all unused material returned from job sites
• Ensure all inventories are labeled and placed in the proper location
• Ensure all warranty returns are properly cycled through the process
• Conduct daily walk-through insuring safety hazards are eliminated, area is clean & orderly, and all items are properly stored.
• Maintain/operate warehouse-based forklifts and service vehicles (general maintenance only)

3. Driver: Service Support, Pick-up’s and Deliveries

• Frequent vendor will-calls and jobsite deliveries using company vehicles
• Delivery area is entire Bay Area
• Pull, label, stage parts needed by Service Department for daily activities
• Re-inventory all unused material returned from job sites
• Conduct daily walk-through ensuring safety hazards are eliminated, area is clean & orderly, and all items are properly stored.
• Ensure company vehicles are kept clean, and in safe and professional manner.

4. Facilities work

• Overall Facility Ownership
• Daily Property Inspections
• Exterior Yard Management
• Parking Lot and Driveway Maintenance:
• Housekeeping and Cleanliness
• Restroom and Common Area Standards
• Building and Grounds Maintenance
• Utilities and Building System
• Lighting and Exterior Visibility
• Facility Security and Access Control
• After-Hours Emergency Response
• Alarm and Security Company Coordination
• Emergency Preparedness
• Vendor and Contractor Coordination
• Preventive Maintenance
• Waste and Debris Management
• Property and Asset Protection
• Maintenance Records and Issue Reporting
• Continuous Improvement and Accountability