Facilities Maintenance Supervisor/Construction Project Manager

At Ray Graham Association for People with Disabilities (RGA), we are committed to empowering people with disabilities to reach, grow, and achieve their goals. We are seeking an experienced and results-driven Facilities Maintenance Supervisor / Construction Project Manager to lead facility maintenance operations while managing construction, renovation, and capital improvement projects throughout our organization.

This position is responsible for the oversight, maintenance, and long-term planning of more than 35 residential, program, and administrative properties located throughout DuPage County and portions of Cook County. The successful candidate will provide leadership to maintenance staff, manage outside contractors and vendors, oversee project budgets and timelines, and ensure that all properties remain safe, compliant, accessible, and well-maintained. The position also serves as a key resource during facility emergencies and operational disruptions, requiring responsiveness and sound decision-making to support the organization's programs and services.

Essential Responsibilities

Facilities Operations & Maintenance Leadership

• Supervise and coordinate the daily activities of the Facilities Department and maintenance team.
• Manage maintenance operations and service requests across more than 35 organization properties.
• Oversee work order systems and ensure timely completion of repairs, preventive maintenance, inspections, and facility improvements.
• Develop and implement preventive maintenance programs for building systems, equipment, and infrastructure.
• Assess facility deficiencies involving structural, electrical, plumbing, HVAC, and related building systems and implement corrective action plans.
• Provide leadership, coaching, training, and directions to Facilities staff and temporary personnel.

Construction & Capital Project Management

• Manage construction, renovation, maintenance, and capital improvement projects from planning through completion.
• Coordinate activities with contractors, consultants, vendors, government agencies, and internal stakeholders.
• Develop and monitor project schedules, budgets, documentation, inspections, and project deliverables.
• Review plans, blueprints, specifications, and construction documents to ensure quality and compliance.
• Monitor project progress and recommend corrective actions to maintain scope, budget, and schedule objectives.

Contract Administration & Vendor Management

• Prepare and administer Requests for Proposals (RFPs), Requests for Qualifications (RFQs), bid packages, and vendor selection processes.
• Coordinate contracts, purchase requisitions, change orders, invoices, and project documentation.
• Verify contractor licensing, insurance, bonding, and compliance requirements.
• Develop and maintain strong working relationships with vendors, contractors, consultants, and service providers.

Regulatory Compliance & Safety

• Ensure compliance with applicable federal, state, and local buildings, fire, life safety, environmental, and accessibility regulations.
• Coordinate ADA accessibility initiatives, hazardous materials compliance, and life safety programs.
• Support emergency preparedness, evacuation planning, risk management, and regulatory inspections.
• Monitor facility conditions and ensure corrective actions are completed promptly and effectively.

Budgeting & Administrative Oversight

• Assist with annual capital planning, operational budgeting, and long-term facility planning.
• Monitor project costs, departmental expenditures, invoices, and financial records.
• Prepare reports and maintain accurate records related to Facilities operations and projects.
• Participate in organizational committees and serve as a representative of the Facilities Department when required.