Facilities Coordinator

Functional roles and responsibilities

• Supervise and coordinate day-to-day admin activities, liaise and establish sound business relationships with end-users, authorities, and colleagues, and ensure that ATG – FM operations run smoothly.

• Maintain all documentation for the FM team, including drawings, contracts, manuals, etc.

• Draw up contracts and follow through until signatures of all parties are obtained.

• Arrange and coordinate meetings internally and with external suppliers along with circulation of minutes.

• Archive FM documents to ensure quick recovery of data.

• Maintain FM SharePoint folder to ensure all relevant information is readily and easily available.

• Act as the liaison and first point of contact between the tenants and the maintenance team and provide timely assistance and follow-up on resolution for all critical maintenance issues.

• Liaise with various government departments like Dubai Municipality, DEWA, Etisalat, RTA, Post Office, and Dubai Land Department as and when required.

• Provide all other services and functions that may enhance and cater to more wholesome delivery of services.

• Handle petty cash and the associated processes to ensure adequate money is available at all times.

• Raise and follow up on LPOs from receiving quotations to ensuring payment.

• Follow up with vendors for various issues including arranging visits, quotations, invoices, reports, etc.

• Assist in administrative duties including coordination efforts with HO functions, HR, IT, etc., on behalf of the FM operations team.

Education / certification and continued education

• Graduate degree or diploma.

Years of experience

• 2 to 3 years of relevant work experience.

Knowledge and skills

• Good communication and interpersonal skills.