Facilities Coordinator

Take the next step in your career with us.

Allied World is an ideal place for talented professionals who are driven by a belief in the value of collaboration and the power of knowledge.

We believe that when our great people work together and support one another, our clients receive the best solutions. We embrace unique perspectives and empower each person to grow through professional development, career training and mentoring programs.

Our people are our most important asset, and we are very proud of the quality of our team members.

• Coordinate and oversee daily facilities, workplace services, and office administration activities to ensure the efficient operation of the Bermuda office.
• Manage maintenance requests, repairs, inspections, office moves, workspace planning, occupancy initiatives, and facility improvement projects.

• Liaise with building management, landlords, contractors, vendors and service providers regarding facility-related matters ensure quality and timely service delivery of goods and services.

• Maintain office equipment, supplies, amenities, facilities documentation, floor plans, and workplace records.
• Monitor workplace standards to ensure a clean, safe, professional, and welcoming environment.

• Serve as a primary point of contact for employees regarding workplace services, office procedures, and facilities-related inquiries.
• Coordinate employee onboarding and offboarding activities, including workspace setup and access requirements.
• Manage meeting room scheduling, setup requirements, catering arrangements, and event support.
• Assist with employee engagement initiatives and workplace experience programs.

• Process invoices, payments, purchase requests, and support contract administration activities.
• Maintain accurate records related to vendors, contracts, facilities expenditures, and operating budgets.
• Provide strategic oversight of corporate facilities operations, including offices, staff accommodations, and condominiums, directing property preparation, maintenance, repairs, inspections, and vendor relationships to ensure facilities are maintained to the highest standards of safety, functionality, and presentation.
• Lead the management and resolution of facility-related matters, ensuring the timely execution of maintenance and repair initiatives and the continuous readiness of all corporate properties for occupancy through proactive planning, monitoring, and coordination of service providers.
• Support workplace security administration, including access control and visitor management processes.
• Assist with workplace health and safety programs, inspections, audits, corrective actions, and emergency response procedures.
• Maintain First Aid supplies and support emergency preparedness and business continuity planning initiatives.

• Support operational, strategic, and workplace-related projects across the organization.
• Identify and implement opportunities to enhance workplace operations, service delivery, employee experience, and operational effectiveness.
• Support departmental and organizational projects.
• Identify opportunities to improve workplace operations, service delivery, and operational effectiveness.

Qualifications & Experience

• Bachelor's degree or an equivalent combination of education and relevant work experience.
• Minimum of two (2) years of experience in facilities coordination, office administration, workplace services, hospitality, customer service, or a related field.
• Experience coordinating workplace operations, vendors, meetings, events, and employee support services within a corporate environment.
• Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Valid driver's license.
• Ability to lift and move materials weighing up to 30 pounds.
• First Aid and CPR Certification, or willingness to obtain certification.

Skills & Competencies

• Strong proficiency in Microsoft Office applications, including Outlook, Word, Excel, Teams, and SharePoint.
• Demonstrated ability to manage multiple priorities and work effectively in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service orientation with the ability to build positive working relationships.
• Proven ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Strong organizational skills and attention to detail.
• Ability to work independently while contributing effectively as part of a team.
• Knowledge of workplace health and safety protocols and emergency preparedness procedures is considered an asset.

Key Attributes

• Professional and approachable demeanor.
• Reliable and highly organized.
• Service-oriented with a proactive mindset.
• Flexible and adaptable to changing priorities.
• Committed to maintaining a safe, welcoming, and productive workplace environment.

Working at Allied World

Our team of over 1,650 professionals has deep expertise in the industry. They enjoy their work, and many have served for several years. This is what you can expect when you join us:
• Instant membership in the Allied World — a global network of colleagues who will support your career journey
• A manager who will help you build your career through a structured coaching program
• Access to a full suite of learning and development tools and resources

Global Presence

Headquartered in Bermuda, Allied World has offices in Atlanta, Boston, Brisbane, Chicago, Costa Mesa, Dallas, Dublin, Farmington (CT), Hong Kong, Houston, London, Los Angeles, Malaysia, Manchester, Miami, Nashville, New Jersey, New York, Philadelphia, San Francisco, Singapore, Sydney, Switzerland and Toronto. We strive to provide exceptional service to our clients and distribution partners.

Our Business

Allied World Assurance Company Holdings, Ltd, through its subsidiaries, is a global provider of insurance and reinsurance solutions. We operate under the brand Allied World and have supported clients, cedents and trading partners with thoughtful service and meaningful coverages since 2001. We are a subsidiary of Fairfax Financial Holding Limited, and benefit from a worldwide network of affiliated entities that allow us to think and respond in a non-traditional ways.

Allied work is an equal opportunity employer. Subject to applicable law, all qualified applicants will be considered for employment without regard to race, color, religions or belief, gender, age, disability, military service, marital or civil partnership status, family status, sexual orientation, ethnic or national origin, genetic information or any other characteristic protected by applicable law or regulation in the relevant jurisdiction where we operate.

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