Facilities Coordinator

The Facilities Coordinator plays a critical role in supporting the day-to-day operations of Anteris' facilities by coordinating maintenance activities, managing vendor relationships, administering security and building access, coordinating workplace allocation and capacity planning. Ensuring a safe, efficient, and well-maintained workplace. This highly organized and customer-focused individual serves as the central point of contact for facility-related requests, working closely with employees, contractors, and service providers to ensure operational excellence across our sites.

This position reports to the Facilities Director and is based onsite in Brooklyn Park, Minnesota.

This is an interactive, highly-organized professional who will make a substantial contribution to our team’s productivity at Anteris Technologies!

Primary Duties and Responsibilities

Facilities Operations

• Monitor, assign, and manage the Facilities department email inbox, ensuring facility requests are addressed promptly and routed appropriately.
• Coordinate maintenance requests and track work orders through completion.
• Develop scope requirements and lead the selection of a work order and asset management system and become the subject matter expert of the system.
• Own the support services for the daily operation of office, laboratory, manufacturing, warehouse, and common areas.
• Manage the site occupancy planning, sourcing and coordinating vendors for office moves, workspace setup, furniture coordination, and facility improvement projects.
• Maintain organized records, documentation, and files related to facility operations for Quality System or Regulatory audit purposes.
• Support company meetings, events, and other facility-related activities as needed.

Vendor Management

• Create scope of work, source, coordinate and oversee third-party service providers, including, not limited to, janitorial services, HVAC contractors, waste management, landscaping, pest control, and other facility vendors.
• Manage vendors onsite, escort to planned worked area to ensure safe and successful planned work.
• Plan for and schedule preventive maintenance and routine service visits.
• Manage vendor performance and ensure work is completed according to company expectations.
• Coordinate the vendor onboarding, purchase orders, invoices, and service contract administration.
• Maintain vendor records, service schedules, COI's and contract documentation.

Security & Badge Administration

• Develop, author and administer employee, contractor, and visitor badge creation, modification, and deactivation.
• Manage facility access permissions in partnership with Human Resources, IT, and Security.
• Maintain accurate badge and access records while ensuring compliance with company security procedures.
• Coordinate building access for vendors, visitors, and temporary personnel.
• Develop scope requirements and lead the selection of a visitor management system.
• Be the subject matter expert in card access/visitor management systems

Purchasing & Administrative Support

• Coordinate the purchasing of office and facility supplies, equipment, and services.
• Create and track facility vendors scope of work, expenses, invoices, and purchase requests.
• Support shipping, receiving, and special logistics requests as needed.
• Assist with budget tracking and administrative reporting.
• Participate in special projects and provide general administrative support for the Facilities department.

Customer Service

• Serve as the primary point of contact for employee facility-related questions and requests.
• Build positive relationships with internal stakeholders and external vendors.
• Promote a safe, organized, and professional work environment while providing outstanding customer service.

Skills, Knowledge, Experience & Qualifications

Required

• High School Diploma or GED required.
• 5 years of experience in facilities coordination, office administration, property management, or a related operational support role.
• Experienced with work order systems, coordinating vendors and service providers.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
• Excellent verbal and written communication skills.
• Strong customer service (hospitality mindset) orientation with a proactive, solutions-focused approach.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred

• AS or BA in Facilities Management, Business Administration, Office Services or other related field.
• Experience supporting manufacturing, medical device, laboratory, or other regulated environments.
• Experience administering electronic badge access or security systems.
• Experience coordinating preventive maintenance programs and vendor contracts.
• Cleanroom experience is a plus.

Key Competencies

• Communication
• Customer Focus
• Organization & Time Management
• Attention to Detail
• Initiative & Accountability
• Problem Solving
• Sense of Urgency
• Teamwork & Collaboration

Physical Requirements

• Ability to move between buildings and throughout office, warehouse, laboratory, and manufacturing environments.
• Occasionally lift and carry up to 25 pounds.
• Ability to sit, stand, walk, bend, and reach throughout the workday.
• May occasionally enter cleanroom or controlled manufacturing areas while following applicable gowning and safety procedures.

Compensation

Target base salary range: $27 - $32 /hr, plus eligibility for an annual short-term incentive (STI) targeted at 5% of base salary and equity participation. Final compensation will be determined based on experience and alignment with role requirements. Unfortunately, we are unable to sponsor work visas (OPT, H1B, etc.) at this time.

What We Offer:

• Opportunity to make a significant impact on the healthcare industry by advancing groundbreaking therapies.
• Collaborative and dynamic work environment with a culture of innovation and excellence.
• Competitive compensation package, including salary, performance-based bonuses, and stock options.
• Career development opportunities and a chance to be part of a growing company that values its employees.

Health and Wellness Offerings:

• Medical, Dental, and Vision Offerings
• Flexible Spending Account (FSA)
• 401k + Company Match
• Life, AD&D, Short- and Long-Term Disability Insurance
• Bonus Plan Eligibility
• Employee Equity Program
• Paid Holidays & Vacation
• Employee Assistance Program
• Inclusive Team Environment