Facilities Coordinator

Company Overview

Exceltec Property Management Pte Ltd is a progressive Singapore-based company providing technology-empowered property and facilities management services. We deliver sustainable solutions in property, strata, integrated facilities, environmental cleaning, project management, and green sustainability.

Job Summary

We are seeking a Facilities Coordinator to manage daily facilities and administrative operations at a client site, ensuring prompt resolution of service requests and effective stakeholder coordination in a client-facing environment.

Responsibilities

• Coordinate daily facilities and office operations to ensure smooth functioning and timely issue resolution
• Manage service requests, enquiries, feedback, and complaints by liaising with users, service providers, contractors, and stakeholders to follow up and close matters promptly
• Prepare and compile monthly reports, notices, circulars, and communications related to facilities operations to maintain clear documentation and stakeholder awareness
• Support the organization and coordination of meetings, events, and activities to facilitate site operations and client engagement
• Assist procurement activities by sourcing and evaluating vendor quotations, coordinating approvals, and maintaining vendor communications
• Monitor outstanding facilities matters and ensure timely follow-up and closure to maintain operational efficiency
• Maintain accurate records and documentation related to facilities management for compliance and reporting purposes
• Perform additional duties as assigned to support contract and site operations effectively

Preferred competencies and qualifications

• Diploma or equivalent qualification in Facilities Management, Business Administration, or a related discipline
• Experience in facilities coordination, office administration, property management, or similar operational roles
• Proficiency in Microsoft Office applications to prepare reports and administrative documents
• Strong communication and interpersonal skills to coordinate with multiple stakeholders and service providers
• Organisational skills to manage multiple requests and meet deadlines efficiently
• Candidates with relevant facilities or administrative experience without the stated qualifications may also be considered