Facilities Coordinator - Houston, TX

• Perform routine facility inspections and identify maintenance, safety, grounds, and appearance issues.
• Complete basic repairs and maintenance within the scope of the role, including replacing light bulbs, minor fixes, and other general facility needs.
• Address or coordinate grounds, exterior, parking lot, signage, lighting, and general property issues.
• Coordinate and provide direction to other internal maintenance or handyman resources as needed.
• Maintain basic facility supplies, tools, and materials needed for routine repairs.
• Identify issues that require a licensed or specialized contractor and escalate appropriately rather than performing work outside the role’s qualifications.
• Support facility readiness, housekeeping standards, and a safe, professional work environment.
• Serve as a primary point of contact for facility-related vendors, contractors, utilities, and service providers.
• Obtain quotes, compare options, coordinate approvals, schedule work, and follow up through completion.
• Coordinate larger repairs and facility projects involving HVAC, electrical, plumbing, roofing, security, landscaping, pest control, utilities, and other building services.
• Coordinate with city, utility, landlord, property management, or permitting contacts as needed.
• Track open repairs, work orders, quotes, project status, costs, and completion dates.
• Verify completed work and promptly address incomplete or unsatisfactory vendor work.
• Maintain vendor contact information, service records, warranties, contracts, inspection records, and other facility documentation.
• Help identify recurring facility issues and recommend practical solutions or preventive maintenance.
• Escalate significant safety, operational, cost, or business-continuity concerns to the General Manager.
• Provide scheduling, coordination, follow-up, and general administrative support to the General Manager.
• Track action items and miscellaneous projects and follow up with responsible parties until completed.
• Assist with vendor paperwork, purchase requests, invoices, records, and related documentation.
• Coordinate meetings, appointments, site visits, and service schedules as requested.
• Assist with special projects and other operational needs that help remove routine administrative work from the General Manager.
• Maintain confidentiality and exercise sound judgment when handling business information.
• Perform other duties as assigned.

• High school diploma or GED.
• Prior experience in facilities, maintenance, property operations, office/administrative coordination, or a related role.
• Basic hands-on maintenance skills and the ability to recognize when specialized or licensed service is required.
• Strong organization, follow-through, and ability to manage multiple open items and priorities.
• Strong communication and customer-service skills when working with employees, vendors, contractors, and outside agencies.
• Basic computer proficiency, including Microsoft Office, email, calendars, and electronic recordkeeping.
• Ability to obtain quotes, maintain records, and track projects and expenses.
• Valid driver’s license and ability to travel locally for facility-related needs as required.

• Experience coordinating contractors, repairs, or facility improvement projects.
• Experience in an industrial, equipment, warehouse, service, or similar operating environment.
• Familiarity with basic building systems, preventive maintenance, safety practices, and vendor management.

• Frequently stand and walk throughout office, shop, yard, and exterior facility areas.
• Regularly bend, stoop, kneel, reach, and climb ladders or steps while performing routine facility tasks.
• Regularly lift, carry, push, or pull items weighing up to 40 pounds and request assistance or mechanical support for heavier items.
• Use basic hand tools and maintenance equipment safely and in accordance with Company requirements.
• Possess sufficient visual and hearing ability to inspect facility conditions, identify hazards, and communicate in office, shop, and outdoor environments.

• Work is performed in office, shop, warehouse, yard, and outdoor facility environments.
• Regular exposure to varying weather conditions, noise, dust, dirt, moving equipment, and active industrial work areas.
• May occasionally interact with contractors performing electrical, plumbing, HVAC, roofing, construction, or other specialized work; the Facilities Coordinator is responsible for coordination and oversight, not performing licensed trade work unless appropriately qualified and authorized.
• Required to follow Company safety policies and wear applicable personal protective equipment (PPE) when entering designated areas.

Disclaimer:

Equal Opportunity Employer:

• Health insurance
• Paid time off
• Dental insurance
• 401(k)
• 401(k) matching
• Vision insurance
• Life insurance
• Referral program
• Professional development assistance