Facilities Coordinator I
About Leo
Leo is a portfolio of trusted service companies operating under one brand. Our family includes Academy Access Solutions, First Choice Facilities, Caliber, CLM, Impact, and others - all Powered by Leo.
By operating as one team, we invest in our people, systems, and shared ways of working, while continuing to support the local teams and relationships that define our businesses. The result is consistent, reliable service and more opportunity for our people to grow and make an impact.
Summary
This position offers independent contributions to responding to multiple client inquiries, (2) work order updates, and (3) extensive follow-ups. The position performs as a dispatcher for clients, vendors, and the labor workforce, to ensure repair and maintenance are completed promptly. As well as conducting redirects and follow-ups during scheduled hours. This position requires organizational skills, attention to detail, and a cooperative approach with in/external personnel.
Job Responsibilities
- Respond to client and vendor inquiries regarding work orders and service status.
- Dispatch repair and maintenance work orders to appropriate vendors during shifts.
- Perform follow-up calls and communication to ensure vendor response and job progression.
- Source and coordinate vendor services using internal platforms or external tools.
- Maintain real-time updates in internal systems and client portals for accurate job tracking.
- Assist in obtaining quotes and securing internal approvals for work orders.
- Support documentation uploads (photos, invoices, notes) and update portals as required.
- Review compliance documentation and ensure vendor profiles meet company standards.
- Collaborate with team members, leaders, and other departments to escalate issues, as needed.
- Other duties as required or assigned.