Facilities Coordinator

About the role

Facilities Coordinator (H/M/X) 📍 100% Remote 🕒 Part-time employment: 24 hours per week (3 days a week, 8 hours per day) 📅 3-month temporary contract with possibility of renewal Job Description We are looking for a Facilities Coordinator to provide administrative and operational support to various European entities of the company. The selected person will be responsible for vendor management, corporate fleet, internal tools, business travel, and the coordination of general services. Main functions Comprehensive management of the leased vehicle fleet for the various group entities: registrations, renewals, driver changes, insurance, and incident resolution. Administration and support of the SESAME time control tool for different international entities. Negotiation and coordination of corporate hotel rates. Management and maintenance of the Concur platform, providing support to users and resolving incidents related to travel and expenses. Preparation of quarterly reports and analysis related to Concur activity. Administrative payroll management through the Immedis platform, including the collection and sending of information to external providers. Administration of meal vouchers for employees in Spain. Coordination of general services and facilities: Monitoring of mandatory inspections (fire extinguishers, air conditioning, smoke detectors, etc.). Coordination of maintenance and service providers. Management of office supplies (stationery, coffee, tea, and water). Coordination of Occupational Risk Prevention (PRL) inspections. Requirements Bilingual English or C2 level (essential). Advanced French (essential). Previous experience in Facilities, General Services, Office Management, or Administration roles. Experience with tools such as Concur, SESAME, and Immedis is valued. Organized, autonomous person oriented towards incident resolution. Ability to manage multiple tasks and work in an international environment. We offer Initial 3-month temporary contract, with possibility of renewal. 100% remote work. Part-time employment of 24 hours per week, distributed over 3 days per week. Joining an international company with a dynamic and multicultural environment.