Facilities Coordinator

Under general supervision of Director of Campus Operations, coordinate campus housing program, facilities-related services, supervise contractors, and manage program budget of off-campus housing. Additional duties include providing quality maintenance and operational support to all persons and departments of MBKU. The Facilities Coordinator views each person and department as a valued customer and is committed to providing the best service possible. Must be professional in appearance, conduct, and attitude.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Campus Operations

• Perform a variety of administrative tasks including preparing incoming invoices for approval; coordinating departmental office supply requisitions; maintaining records; scheduling appointments; arranging meetings; and preparing purchasing requisition forms (PRF's) for approval.
• Serves as informational resource to staff, administrators, faculty, and students; process forms and information; enter information into various databases and documents.
• Provide detailed information requiring some interpretation of guidelines regarding department's programs and policies; researches and resolves problems and complaints.
• Coordinate work orders with other campus operation staff members including but not limited to:
  • Act as a primary contact for building issues (climate control, odors, smoke, spills, damage, emergencies, and repairs)
  • Coordinate, monitor, and work closely with outside contractors or vendors to ensure work is completed according to MBKU standards and specifications
  • May act as a project coordinator for projects including large scale repair and new facility construction projects
  • Monitor and replace light bulbs as needed; as well as perform any other light/minor electrical repairs
  • Perform minor plumbing repairs as necessary
  • Coordinate and assist with departmental and employee moves
  • Monitor grounds maintenance and request additional services as necessary
  • Hang pictures, shelving, signs, and other items as needed
  • Dismantle and install furniture; make adjustments to desks, chairs, shelves, lockers, and file cabinets as needed
  • Move and relocate furniture as required
  • Transport goods and/or equipment as assigned
  • Inspect and clean roofs of debris and report potential issues; coordinate roofers for repairs as necessary
  • Perform minor locking systems repairs on doors, file cabinets, lockers, and other fixtures as necessary
  • Monitor and report HVAC issues as appropriate
  • Act as primary laborer for events set-ups and tear downs, including load/deliver chairs and tables where needed
  • Monitor inventory levels of supplies, parts, and equipment, and replenish as necessary
  • Check and repair/report vehicle maintenance issues and arrange for repairs as necessary
  • Respond to public inquiries in a courteous manner, provide accurate information, and resolve complaints in an efficient and timely manner
  • Clean rooms, hallways, lobbies, lounges, restrooms, corridors, elevators, stairways, parking lots, and other work areas as needed
  • Operate variety of machinery/equipment, i.e., hand/power tools, blowers, mowers, saws, buffers, etc.
  • Check fire alarm systems and coordinate repairs as necessary
  • Respond to fire, security, water, building and other facilities emergencies in a calm, collected manner
• Assist with special event set ups.
• Interface with outside vendors for supplies and services.
• Additional duties and responsibilities as assigned or modified by the Director of Campus Operations.

Student Housing Coordinator

• Act as primary contact for leases including but not limited to: meeting potential renters and guiding them on tours of available units; responding to inquiries from potential renters; preparing leasing documents; keeping residents informed of any changes to rental agreements or upcoming property issues; communicating policies and procedures, and process violations.
• Develop and maintain policies and procedures on housing, which may include eligibility, lease agreements, waiting lists, emergency, or temporary housing, special-interest housing, and riders to leases.
• Conduct research on all appropriate program/service activities related to student housing.
• Perform routine maintenance inspections of housing, arrange for work orders, and ensure the health and safety of residents.
• Plan and maintain assigned budget, including recording damage fees, improvements to facilities as required.
• Meet with and counsel students, as required, to resolve problems regarding housing assignments and coordinate all changes.
• Serve as liaison with local HOA and dealing with landlord/tenant issues.
• Monitor student housing budget and inform head of department regarding budget status; prepare and maintain accurate and up-to-date budget records; assist in compiling information for Department's budget request.
• Process Purchasing Requisition Forms (PRF's); ensures that content is accurate and conforms to current policy.
• Generate statistical reports and maintain records as required.

QUALIFICATION REQUIREMENTS
To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Knowledge of:

• Residential leasing and/or property management experience
• Budgeting principles
• Principles and methods of general building maintenance
• Principles of carpentry, plumbing, painting, electrical work, and HVAC systems
• Principles and practices of contract administration
• Principles of project management and coordination

Skills/Abilities to:

• Utilize MS Office for daily/routine work (must know Word, Excel, and Outlook at minimum)
• Communicate clearly and concisely in writing and speaking using English; including spelling, grammar/punctuation usage. Candidate must be able to understand and follow written and oral directions in English; Spanish is a plus
• Use basic math skills
• Schedule preventative maintenance services
• Operate a variety of hand and power tools/equipment in a safe and effective manner
• Work with other departments to ensure job duties are carried out in a safe and timely manner
• Read and interpret blueprints and plans
• Monitor and evaluate the work of contractors
• Establish and maintain professional working relationships with faculty, staff, students, and the general public
• Work in a team environment with good interpersonal skills as well as technical skills
• Prioritize work and work requests to maximize job efficiency and flow
• Work under pressure of deadlines in a fast-paced environment
• Operate a motor vehicle and be in possession of a valid driver's license within a good driving record that meets the requirements under the University policy on Driving Company Vehicles is required.
• Work overtime, including nights and weekends, and willingness to be accessible during off hours in case of an emergency
• Ability to work with individuals from diverse backgrounds

EDUCATION AND/OR EXPERIENCE

• Requires High School diploma or GED
• Intermediate to Advanced Microsoft Office skills
• Five years of experience in an office environment working in an administrative support role.