Facilities Coordinator

GENERAL DESCRIPTION OF POSITION
Responsible for supporting the Regional Facilities Manager through work order management, vendor management, invoice review, vendor coordination, vendor onboarding, and administrative support.

ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Scheduling and overseeing routine maintenance and preventive maintenance schedules
2. Preparing detailed reports related to vendor KPIs, facilities spend, and asset data
3. Ensuring asset data is updated and repair spend is allocated appropriately
4. Ensuring warranties are captured and utilized on future repairs
5. Review and approve vendor invoices and NTE increase
6. Reassign work orders
7. Pull reporting related to delayed critically overdue work orders, reach out to vendors for resolution, provide updates to Stakeholders
8. Facilities Maintenance vendor onboarding – ensure proper documentation is provided by vendor such as (COI and MSA) work with procurement to ensure continuity
9. Review work order creation / identify trends / improperly logged work orders etc.
10. Creation of AFEs
11. Follow up on equipment orders and installations
12. Delayed Estimates
13. Source parts as needed
14.Review and dispatch “pending” work orders
15.Provide administrative support to Regional Facilities Manager
16.Perform any other related duties as required or assigned

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE
Previous experience with dispatching, call center related roles or administrative experience.