Facilities Coordinator

About Second Helpings

At Second Helpings, we envision a community where everyone has enough nourishing food and ample opportunities to thrive. Our mission is to address hunger today and build self-sufficiency to prevent hunger tomorrow.?

Founded in 1998 by three chefs, Second Helpings remains true to its core mission while the ability to serve our community has continued to grow. To date we have rescued nearly 55 million pounds of food and distributed nearly 21 million meals through our 200 + area partners.?

The Second Helpings building is a vibrant and active one, fostering a collaborative work environment. The organization relies on a steady and dedicated volunteer corps that is in the building during most open hours, and it sees present and former culinary job training students coming and going regularly. Food and food culture are ever-present.?

Position Summary

The facilities Coordinator supports the Facilities Manager in keeping our production kitchen, cold storage, warehouse, training classrooms, and administrative spaces operational, safe, and compliant. The core of this job is hands-on maintenance and repair. It also carries custodial materials, and safety responsibilities in a food-production facility where sanitation is a regulatory requirement.

Key Responsibilities

General Maintenance & Repair

Perform preventive maintenance on building systems and equipment per the established PM schedule, and keep that schedule current

• Diagnoses and complete repairs across plumbing, electrical, carpentry, painting, drywall, doors, and hardware
• Support upkeep of commercial kitchen equipment and refrigeration — monitor and log temperatures, change filters, clear drains and condensate lines, service hood and exhaust components, and escalate mechanical failures immediately
• Troubleshoot problems to root cause rather than treating symptoms; document what failed and why
• Respond to and close out work orders, logging labor, parts, and completion
• Maintain grounds and exterior: snow and ice removal, dock upkeep, lighting, and waste-area condition

Custodial & Sanitation

• Perform daily custodial work across kitchen, restrooms, offices, classrooms, warehouse, and common areas
• Execute deep-cleaning and floor-care schedules, including work between production shifts
• Manage waste streams — trash, recycling and food waste

Materials & Supply Inventory Control

• Maintenance materials, repair parts, filters, hardware, janitorial supplies, PPE, and tools — this role does not manage food inventory
• Receive, verify, label, and stock deliveries; reconcile packing slips against orders and report discrepancies
• Track consumption, and submit reorder requests before stock-outs interrupt work

Safety & Compliance

• Conduct and document routine safety inspections — fire extinguishers, emergency exits, eyewash stations, lighting, spill response
• Identify and correct or escalate hazards; support incident documentation and follow-up
• Assist with readiness for health department, fire marshal, and insurance inspections
• Model and reinforce safe practices around staff, CJT students, and the volunteers who work in our building daily

Coverage & Documentation

• Serve as primary backup to the Facilities Manager during absences, covering essential daily functions independently
• Build and maintain written procedures, vendor contact lists, equipment records, and PM checklists so facility operations do not depend on any single person's memory