Facilities Coordinator

Facilities Coordinator

Cleveland, OH – Onsite Daily

Position Summary

Tucker Ellis LLP is seeking a highly organized, dependable, and service-oriented Facilities Coordinator to support the day-to-day facilities and office operations of our Cleveland office. This position is responsible for maintaining a professional and well-functioning workplace and ensuring that the needs of attorneys, staff, clients, and visitors are met efficiently and professionally.

The Facilities Coordinator will work closely with office leadership, administrative departments, vendors, building management, and firm employees to coordinate facilities-related activities, address office needs, and maintain a safe, organized, and welcoming environment.

This role requires a proactive and hands-on individual with excellent organizational skills, strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment.

Essential Duties & Responsibilities

• Coordinate the day-to-day facilities and office operations for the Cleveland office.
• Serve as a primary point of contact for building management, vendors, contractors, and other service providers.
• Coordinate office maintenance, repairs, cleaning services, and other facilities-related needs.
• Monitor office conditions and promptly address issues involving workspaces, common areas, conference rooms, and other office facilities.
• Assist with office moves, furniture installations, workstation setups, and space planning.
• Assist with conference room setups, meetings, special events, and client-facing functions as needed.
• Coordinate building access, keys, badges, parking, and other employee or visitor access needs.
• Assist with emergency preparedness, building procedures, and workplace safety initiatives.
• Conduct regular walkthroughs of the office to identify maintenance, safety, cleanliness, or operational issues.
• Maintain accurate records related to vendors, service requests, office equipment, supplies, and facilities activities.
• Coordinate with IT and other administrative departments on office technology, equipment, and workspace needs.
• Support new-hire and departing employee office setups, including workspaces, access, furniture, and supplies.
• Assist with office projects, renovations, relocations, and other special projects as assigned.

• Maintain a high level of professionalism, confidentiality, and customer service when interacting with attorneys, staff, clients, vendors, and visitors.
• Perform other duties and special projects as assigned.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• Minimum of three (3) years of experience in facilities coordination, office administration, workplace services, or a related field, preferably within a law firm or professional services environment.
• Strong organizational and time-management skills with excellent attention to detail.
• Ability to manage multiple priorities and respond effectively to time-sensitive requests.
• Excellent communication and interpersonal skills.
• Strong customer service orientation and professional demeanor.
• Ability to work independently while also collaborating effectively with attorneys, staff, vendors, and administrative teams.
• Strong problem-solving skills and sound judgment.
• Proficiency with Microsoft Office Suite.
• Ability to perform occasional physical tasks associated with office operations, including moving or arranging supplies, furniture, and equipment as needed.

Preferred Attributes

• Proactive, dependable, and hands-on approach to facilities and office operations.
• Strong attention to detail and commitment to maintaining a professional workplace.
• Collaborative and service-oriented mindset.
• Ability to establish and maintain positive relationships with vendors, building management, attorneys, and employees.
• Strong sense of ownership and accountability.
• Ability to remain calm and organized while managing competing priorities.

• Professionalism, discretion, and sound judgment.

Work Environment & Schedule

This position is based in our Cleveland, OH office. The expected schedule is fully onsite, five (5) days per week. The Facilities Coordinator will work primarily in an office environment and may occasionally be required to coordinate with building management, vendors, and contractors outside of normal business hours. Occasional travel to other Tucker Ellis offices may be required.

What We Offer

At Tucker Ellis, we value our employees and provide a robust benefits package to support their well-being:

• Day 1 Benefits: Medical, dental, and vision insurance coverage
• Paid Time Off: PTO begins accruing immediately, plus paid holidays
• Retirement Plan: 401(k) plan with a profit-sharing contribution
• Monthly Contributions: Parking and technology stipends to support commute and workspace needs, plus annual HSA contribution
• Hybrid Work Environment: Flexibility to balance in-office collaboration and remote work

Compensation

Compensation for this position is $60,000 to $65,000/year. Compensation will be commensurate with years of experience, relevant litigation support experience, technical skill set, and overall qualifications.

EEO Statement

Tucker Ellis LLP is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We celebrate diversity and are dedicated to fostering an inclusive workplace for all.

Non-Solicitation Statement

Please note that Tucker Ellis LLP does not accept unsolicited resumes from third-party recruiters. Any unsolicited resumes sent to our employees or offices will become the property of Tucker Ellis LLP, and no placement fees will be paid.