Facilities Coordinator (UP3200 | Bank)

Contract: Immediate to 31 December 2028
Salary: $3,200
Location: Raffles Place
Working Hours: Monday to Friday (excluding Public Holidays)
Working Hours: 8:00am–5:00pm / 9:00am–6:00pm

Job Responsibilities

Facilities Management

• Coordinate daily workplace services including mail/courier, cleaning, pest control, meeting rooms, pantry, catering, vending, office equipment, transportation and landscaping.
• Manage work orders and service requests, ensuring issues are followed up promptly.
• Liaise with internal business units, vendors and service providers.
• Monitor vendor performance and ensure service quality, safety and compliance.
• Support budgeting, invoice verification and cost tracking.
• Maintain service records, databases and operational documentation.

Records & Information Management

• Support information management services, including onsite and offsite records storage.
• Maintain records inventories and ensure compliance with retention requirements.
• Coordinate records review, relocation and disposal activities.
• Maintain records management systems, databases and reports.
• Conduct records quality checks and support vendor audits.
• Respond to queries and provide guidance on records management processes.
• Support records reduction and process improvement initiatives.

Compliance & Reporting

• Ensure compliance with company policies and relevant safety/regulatory requirements.
• Prepare operational, financial and performance reports.
• Monitor budgets, verify invoices and support contract administration.
• Identify opportunities to improve service quality and operational efficiency.

Other Duties

• Support special projects and business initiatives as required.
  

Requirements

• High School Diploma/GED with 3 years of relevant experience.

• Can perform effectively in a fast-paced and high-pressure environment.
• Can handle urgent operational issues and resolve problems quickly.
• Demonstrates strong ownership, initiative and accountability.
  
  
  By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOL Singapore Pte Ltd and its affiliates to collect, use and disclose your personal data for the purposes set out in the Privacy Policy available at https://www.persolsingapore.com/policies. You acknowledge that you have read, understood, and agree with the Privacy Policy.
• EA Reg. ID: R25157446 (Katherine Carlen)
• PERSOL Singapore Pte Ltd • RCB No. 200007268E • EA License No: 01C4394