Facilities Coordinator 總務設施設備協調員(駐點於著名科技巨頭數據中心_蘆竹區）

Key Responsibilities:

Administration Support
•Provide general administrative support, including regular procurement of data center supplies and coordination of facility-related requests.
Finance Management
•Handle monthly vendor payment processes, including invoice tracking and confirmation.
•Ensure proper cost center coding and documentation for all financial transactions.
•Provide monthly data support for accrual confirmation and assist the Facility Manager in budget-related tasks.

Vendor Management
•Coordinate vendor onboarding and orientation to ensure compliance with site-specific safety and operational standards.
•Manage day-to-day communication and performance of on-site service vendors.
•Source vendors for site activities and services as needed.

Site Activity Support
•Take ownership of end-to-end management of site activities, including:
o Access application and scheduling
o Review Method Statements and Risk Assessments (MSRA) to ensure compliance with HSE standards.
o On-site escorting
o Post-activity inspection and work completion verification

Document Management
•Maintain and update facility service reports on a regular basis.
•Manage and track critical data center documents, ensuring timely updates and availability for audits or internal reviews.

Ad-hoc Activities
•Support internal events and coordinate logistics when needed.
•Complete other tasks or special projects assigned.

Preferred Qualifications:
•Strong attention to detail and organizational skills.
•Good command of Excel and experience with documentation or reporting tools.
•Ability to work independently and cross-functionally with vendors, technicians and internal stakeholders.
•Prior experience in data center, facility management, or vendor coordination is a plus.
•Working knowledge of HSE standards, including risk assessment, safe work practices.

主要職責：
行政支援 (Administration Support)

• 提供一般行政支援，包括定期採購資料中心所需物資，以及協調各類設施相關需求。

財務管理 (Finance Management)

• 處理每月供應商付款流程，包括發票追蹤與確認。
• 確保所有財務交易都有正確的成本中心編碼及完整文件。
• 提供每月數據以支援應計費用（accrual）確認，並協助設施經理處理預算相關工作。

供應商管理 (Vendor Management)

• 協調供應商入場與教育訓練，確保符合場地特定的安全與營運標準。
• 管理現場服務供應商的日常溝通與工作表現。
• 依據需求為場內活動或服務尋找適合的供應商。

場地活動支援 (Site Activity Support)

• 負責場地活動從頭到尾的管理，包括：

申請與安排進出許可 (Access application and scheduling)
審查施工方法書與風險評估 (MSRA)，確保符合 HSE（健康、安全與環境）標準

現場陪同 (On-site escorting)
活動結束後的現場檢查與完工確認

文件管理 (Document Management)

• 定期維護並更新設施服務報告。
• 管理並追蹤資料中心的重要文件，確保文件能及時更新並可供稽核或內部審查使用。

臨時支援事項 (Ad-hoc Activities)

• 支援內部活動並在需要時協調相關後勤安排。
• 完成主管指派的其他任務或專案。

優先條件 (Preferred Qualifications)：

• 具備良好的細節注意力與組織能力。
• 熟悉 Excel，並有文件管理或報表工具的使用經驗。
• 能夠獨立作業，並能與供應商、技術人員及內部利害關係人跨部門合作。
• 有資料中心、設施管理或供應商協調經驗者佳。
• 具備 HSE（健康、安全與環境）相關知識，例如風險評估與安全作業流程。