Facilities Lead

You'll drive operational excellence across offices in Senegal, reporting to the Regional Office Management Lead. You'll ensure workplaces run smoothly and provide a great experience for every team, supporting office expansion, real estate projects, facilities maintenance, fleet management, vendor coordination, and administrative operations.

Responsibilities

• Support the Regional Office Management Lead in coordinating and supervising office operations across the region
• Support office expansion and real estate projects across the region, including office searches, site visits, and landlord engagements
• Track lease agreements, office capacity, and renovation projects
• Coordinate with contractors and vendors during office setup and fit-out activities
• Monitor project timelines, risks, and operational readiness of new sites
• Ensure smooth day-to-day office management operations and maintain high workplace standards
• Supervise and support Office Management teams on operational execution and task prioritization
• Follow up on facilities maintenance, office repairs, health & safety compliance, and workplace readiness
• Support fleet management activities including maintenance follow-up, vendor coordination, documentation, and operational monitoring
• Coordinate office administrative processes and help improve operational procedures and tracking systems
• Monitor office supplies, equipment, furniture procurement, and stock management
• Assist in vendor management, contract follow-up, quotations, and cost negotiations
• Support the preparation of budgets, operational reports, presentations, trackers, and management updates
• Coordinate logistics for office projects, renovations, relocations, and workspace setup when required
• Ensure proper follow-up on action items and operational deadlines across countries
• Support travel coordination and administrative logistics for teams when necessary
• Act as a backup to the Regional Office Management Lead when needed

Requirements

• 8+ years of experience in Office Management, Facilities, Administration, Logistics, or Operations
• Bachelor's or Master's Degree in Administration, Logistics, Management, or related fields
• Strong written and verbal communication skills in both French and English
• Strong organizational and administrative skills with the ability to manage multiple priorities
• Experience working with vendors, suppliers, and service providers
• Good understanding of facilities operations and workplace management
• Strong follow-up and coordination skills
• Ability to work independently while maintaining strong collaboration with regional teams
• Proficiency with office tools, trackers, and reporting systems
• Strong problem-solving and operational execution abilities
• Work authorization in Senegal is required

Benefits

• Generous health insurance for yourself and your dependents
• 26 weeks of parental leave for mothers and 4 weeks for fathers
• Subsidized child care when returning to work
• Airtime reimbursement
• Free food
• Beautiful office space