Facilities Maintenance Coordinator
Summary / Position Purpose:
The Facilities Maintenance Coordinator is responsible for daily facility operations, maintenance activities, vendor services, and workplace support functions to ensure safe, efficient, and well maintained facilities. This role leads operational continuity by managing work orders, coordinating & leading facility projects, maintaining compliance records, and building operations across company locations. The Facilities Operations Coordinator serves as a key point of contact for facility related needs and operational support.
This role is focused on coordinating maintenance activities, vendor relationships, and facility operations, not performing licensed HVAC or electrical work.
Essential Duties, Functions and/or Responsibilities:
Facilities
- Coordinate & leads day to day facility operations and maintenance activities
- Monitor building systems including HVAC, electrical, plumbing, lighting, and security systems
- Respond to facility requests and ensure timely issue resolution
- Assist with office setups, moves, and workspace organization
Maintenance & Vendor Management
- Coordinate preventive maintenance schedules and repair services
- Manage work orders and track maintenance activities
- Communicate with vendors, contractors, and service providers regarding facility needs
- Monitor vendor performance and ensure services are completed according to company standards
Safety & Compliance
- Support compliance with OSHA regulations, safety standards, and company policies
- Lead facility inspections, safety audits, and emergency preparedness activities
- Maintain facility records, maintenance logs, and compliance documentation
- Report safety concerns and coordinate corrective actions as needed
Operational Support
- Maintain inventory of facility supplies, equipment, and operational materials
- Assist with budgeting, invoice processing, and expense tracking related to facilities operations
- Prepare operational reports and maintain facility related documentation
Project Coordination
- Facility improvement projects, renovations, and equipment installations
- Coordinate schedules and communication between departments and contractors
- Track project timelines and support successful project completion
Work Environment
- Combination of office and on-site facility support
- May require walking throughout facilities and occasional lifting of office or facility supplies
- Occasional after-hours support may be required for operational or emergency situations