Facilities Manager

What This Job Involves:

As a Facilities Manager, you'll lead our Facilities Management team and oversee the comprehensive operations of our facilities. Reporting to the Head of Operations, you will be responsible for:

Reception Services Management

•Supervise front desk operations including visitor management protocols and security procedures
•Oversee mail and package distribution
•Manage meeting room allocation and facility scheduling
•Administer access control systems and security credentials
•Direct catering services and corporate dining arrangements
•Manage corporate identity materials procurement

Financial Management

•Develop and manage facilities operational budgets
•Oversee vendor contract negotiations and cost optimization
•Implement expense tracking systems for facilities expenditures
•Process and approve facilities-related invoices
•Prepare regular financial reports for facilities operations
•Manage capital expenditure planning for facilities improvements

Project

•Lead office construction and expansion initiatives from conception to completion
•Manage space planning and optimization projects
•Coordinate with architects, contractors, and vendors for facility renovations
•Oversee project timelines, budgets, and quality assurance
•Manage stakeholder communications during facilities projects

Facilities Management

•Develop preventative maintenance schedules and manage facilities upkeep
•Oversee facilities issue resolution processes
•Implement facilities documentation systems and reporting
•Manage facilities budgeting and cost control measures
•Ensure compliance with health and safety regulations

Event Management

•Direct the planning and execution of corporate events and conferences
•Establish and manage vendor relationships for event services
•Oversee event logistics and budgeting

Qualifications:

•Bachelor's degree in Facilities Management, Business Administration, or related field
•5+ years of experience in facilities management or related role
•Experience with office construction/expansion projects
•Financial management skills including budgeting and cost analysis
•Excellent written and verbal communication skills in English
•Strong leadership and team management capabilities
•Proficiency in facilities management software and Microsoft Office suite
•Problem-solving skills with a solutions-oriented approach

If you're passionate about creating optimal workplace environments and have the leadership skills to drive facilities excellence, we encourage you to apply even if you don't meet all the requirements. We're interested in your unique perspective and what you can bring to our organization!