Facilities Manager

Who are we?

The National Board of Chiropractic Examiners (NBCE) is the international testing agency for the chiropractic profession. The NBCE develops, administers, and scores standardized exams that assess knowledge, higher-level cognitive abilities, and problem-solving in various basic science and clinical science subjects.

What do we do?

NBCE exams offer assurance to the general public that a chiropractor, regardless of what school they attended or where they were licensed, has demonstrated a baseline of knowledge as well as ability in diagnosis, diagnostic imaging, principles of chiropractic, associated clinical sciences, and chiropractic practice. Candidates typically take NBCE exams before graduating from chiropractic college. Exam scores are made available to licensing authorities within and outside the United States. In the U.S., all 50 states either accept or require candidates to pass Parts I, II, III, and IV for licensure.

ROLE SUMMARY

The Facilities Manager is responsible for the overall management and maintenance of NBCE’s 19-acre campus, including three buildings (one leased), a pond with fountain, and a walking path. The Facilities Manager oversees and personally performs routine facilities and grounds maintenance, as appropriate, including electrical and HVAC systems, plumbing, landscaping, fountain operation, parking lot management, and housekeeping services; vendor contracts and relations; budget development and management; building security and access; safety and emergency response; regulatory compliance; and on-call facilities support for night and weekend operations.

OVERVIEW OF ESSENTIAL FUNCTIONS

Facilities and Grounds Management and Maintenance

Responsible for all NBCE facilities and grounds across the 19-acre campus, including three buildings (one leased), the event center and assessment center, the administrative offices, pond and fountain, walking path, parking areas, landscaping, and other grounds.

• Conduct daily walkthroughs and scheduled inspections.
• Develop and implement preventive maintenance schedules.
• Coordinate and conduct scheduled operational testing of backup generators and other critical building systems.
• Personally perform routine maintenance, minor repairs, and general upkeep when the work can reasonably and safely be completed in-house.
• Oversee contracted housekeeping, landscaping, and snow removal services to ensure work meets NBCE’s standards for quality, timeliness, safety, and appearance.

Building Security, Safety, and Compliance

Responsible for building and grounds security; physical and electronic access to public, confidential, and restricted areas. Facility, vehicle, and equipment-related safety, emergency preparedness, regulatory compliance, and incident response, including required after-hours coverage.

• Issue, track, review, and revoke keys and access credentials.
• Monitor and respond to alarms and suspected security problems.
• Develop, implement, and maintain safety and emergency response plans, procedures, inspection schedules, and training programs.
• Develop and maintain facility-related contingency and recovery procedures.
• Serve as the primary on-call contact for urgent issues outside regular business hours, including nights, weekends, and holidays.

Campus Operations, Events, and Transportation

Responsible for operational support for NBCE meetings, internal and external events, seasonal displays, and the event and assessment centers; and shuttle transportation services and driver supervision for Part IV and other authorized programs.

• Plan and personally perform setup and tear down, rearrangement, and restoration of spaces.
• Recruit, train, schedule, supervise, and evaluate drivers. Provide or arrange backup during absences or disruptions.
• Use company vehicles to pick up, transport, and deliver items needed for department responsibilities.

Projects, Vendors, and Department Administration

Responsible for facilities remodeling, construction, and other special projects; vendor and service agreements; the Facilities Department budget, expense and purchasing processes; and departmental records, reporting, and communications.

• Plan and coordinate projects.
• Negotiate, maintain, and administer contracts and service agreements.
• Prepare and manage the budget.
• Assess the condition and anticipated useful life of facilities, building systems, and major equipment.