Facilities Manager

Position Reports to: Center Manager

Indirect (Dotted-line) Reports to:
Regional Project Coordinator

Position Description:

This position will ensure effective and timely maintenance and repairs of all physical assets and completion of minor construction projects following Vapor Ministries' standards.

Capability Requirements: The individual must…

1. Love our Lord and commit to our Mission…

We establish outreach centers to alleviate extreme poverty and advance the gospel.

2. Embody and embrace our Values…

• Urgent Pursuit
• Sacrificial Service
• Intentional Development
• Clear Communication
• Complete Alignment
• Excellent Execution

3. This individual must have repair and maintenance experience skills or show very strong abilities in these areas.

4. This individual will possess outstanding leadership and compassion skills.

5. This individual will possess excellent communication and presentation skills, verbal and written, in the local official language.

6. This individual must possess an elementary level of the English language.

7. This will have strong organizational, administrative, and management skills.

8. This individual should have the ability to be a team player and resolve conflicts

9. This individual must give high attention to detail, be task-oriented, focus on results, and be deadline-driven.

10. This person should have strong leadership and analytical skills and thought processes.

11. This individual must be ethical and transparent in all their dealings, always maintaining the highest level of personal and ministerial integrity.

12. This individual must possess intermediate computer skills: Word, Excel, Google Platforms, and others as required, etc.

13. This individual must be an active member (serving in good standing) with regular attendance at a local evangelical church.

Time Requirements:

This position will require a minimum of 40 hours per week.

Travel Requirements:

Local travel may be heavy at times.

Position Duties:

This position will ensure effective and timely maintenance and repairs of all physical assets and completion of minor construction projects following Vapor Ministries' standards.

1. Maintain Physical Assets
   • Maintenance
     • Ensure that all buildings (Administration Building, Prayer & Equipping Hub, etc.) and all structures (water tower, generator enclosure, electrical/mechanical house, etc.) are well maintained, both interior and exterior.
     • Ensure that all utilities (domestic water, wastewater, stormwater, electrical, etc.) are well-maintained.
     • Landscape Maintenance
       • Ensure that all soft scapes (pitches, plants, trees, etc.) are well-maintained.
       • Ensure all hardscapes (roads, fences, courtyards, gates, etc.) are well-maintained.
     • Repairs
       • Ensure all needed repairs are completed timely and efficient manner for all buildings, structures, and utilities.
       • Ensure all needed repairs are completed timely, and efficiently for all landscapes.

2. Lead Facilities Crew

• • Ensure the facilities crew is equipped with the needed tools and equipment to fulfill their job duties.
  • Line out work each day ahead of the morning duty assignments.
  • Ensure all crew members have a complete understanding of the Facilities Manual.
  • Plan and lead a minimum of one monthly department meeting.
  • Produce and maintain an annual maintenance work schedule on Google Calendar with the assistance of the Regional Project Coordinator.

3. Oversee Facilities Reports

• • Financial
    • Produce an annual budget with assistance from the Center Manager and Regional Project Coordinator.
    • Ensure that we are securing the best value for all goods and services.
    • Ensure that all purchases (materials and services) are made in line with the monthly and annual budgets.
    • Ensure all repairs and maintenance expenses (with proper receipts) are reported monthly.
  • Physical
    • Work with the Regional Project Coordinator to complete bi-annual facilities site inspection reports.
    • Drive completion of all schedules and calendars.
    • Maintain a preferred vendor list. Vendors are to be reputable, fair, and produce quality products and services.

1. Maintain Equipment
   • Keep an updated inventory log of all tools and equipment.
   • Keep tools and equipment “well” maintained following Vapor standards.
   • Replace tools & equipment that are no longer repairable.
   • Facilities storage should be clean and well-organized at all times.
   • Ensure all mechanical (pumps, etc.) and electrical (inverters, generators, regulators, panels, breakers, etc.) are “well” maintained following Vapor standards.

1. Manage Construction Projects
   • Produce accurate estimates and schedules.
   • Acquire required approvals before starting work.
   • Completed projects on time and on budget.

Disclaimer: Other duties may be assigned as necessary on a temporary and infrequent basis.