Facilities Manager

Job Summary

The Facilities Manager is responsible for the daily maintenance, repair and upkeep of Wings Over the Rockies’ facilities at Lowry and Exploration of Flight. This hands-on position ensures that buildings, grounds and building systems are safe, clean, functional and welcoming for employees, volunteers and guests.

Reporting to the Director of People & Culture, the Facilities Manager supervises custodial staff, performs routine maintenance, coordinates qualified contractors and maintains a preventive maintenance program for both locations. The position works closely with department leaders to schedule work around museum operations, educational programs and events.

At EoF, the Facilities Manager partners with the Senior Operations Lead to identify facility needs and coordinate access and timing. The Facilities Manager remains responsible for arranging, tracking and completing building repairs and maintenance.

Essential Duties & Responsibilities

Building Maintenance and Repairs

• Inspect buildings and grounds at both locations to identify maintenance needs, safety concerns and necessary repairs.
• Perform routine maintenance and minor repairs within training and qualifications, including door hardware, fixtures, basic plumbing, painting and general building upkeep.
• Troubleshoot facility problems and engage qualified contractors for specialized work.
• Coordinate maintenance and service of HVAC, electrical, plumbing, lighting, roofing, drainage and other building systems.
• Monitor recurring problems, document temporary repairs and recommend lasting solutions.
• Maintain a regular presence at both locations, adjusting site visits based on operational needs.

Preventive Maintenance and Work Management

• Establish and maintain a preventive maintenance calendar for equipment, building systems and seasonal needs.
• Maintain a centralized work-order log, assign priorities and track requests through completion.
• Communicate work schedules, expected disruptions and completion updates to affected departments.
• Maintain equipment records, service histories, warranties, manuals and inspection documentation.
• Recommend facility improvements and identify upcoming repair and replacement needs.

Custodial Supervision

• Supervise, schedule, train and support the Custodial Lead and Custodian.
• Set clear expectations for cleaning quality, maintenance support and timely completion of assigned work.
• Coordinate cleaning and maintenance coverage for daily operations, staff absences and events.
• Assign maintenance support tasks according to employee skills, training and safe work practices.
• Monitor custodial supplies, equipment and storage areas.
• Coordinate outside cleaning services when additional coverage or specialized cleaning is needed.

Vendor and Budget Coordination

• Obtain quotes and coordinate contractors, service providers and inspections.
• Confirm work scope, scheduling, access and completion before approving invoices for processing.
• Track facilities expenses and work within approved budgets and purchasing procedures.
• Submit recommendations and cost estimates for major repairs, equipment replacements and capital projects.
• Maintain current vendor contacts, contracts, renewal dates and emergency service information.
• Coordinate with Accounting on purchase documentation and outstanding invoices.

Safety, Security and Emergency Response

• Maintain safe work areas, use appropriate protective equipment and establish barriers or restricted access when work affects public spaces.
• Schedule disruptive or higher-risk work outside public hours whenever practical.
• Coordinate required building and equipment inspections and track corrective actions.
• Maintain accurate records of keys, facility access, utility shutoffs and emergency contacts in partnership with appropriate departments.
• Respond to urgent facility issues, including leaks, outages and building-system failures, and arrange qualified assistance when needed.
• Support facility emergency preparedness and communicate hazards promptly to leadership.
• Keep tools, equipment, chemicals and maintenance areas organized and securely stored.

Museum, Program and Event Support

• Coordinate facility readiness and maintenance support for museum programs, rentals and special events at both locations.
• Work with Visitor Experience, Education, Events, Curatorial and other departments to address facility needs and minimize disruption.
• Coordinate repairs near aircraft, exhibits and collections with the responsible department before work begins.
• Partner with the Senior Operations Lead on EoF facility needs, access and work scheduling.
• Coordinate any volunteer assistance through the volunteer coordinator and ensure tasks remain within approved scope and training.
• Participate in planning for facility projects, improvements and operational changes.