Facilities & Operations Coordinator

Join our Top Places to Work health and human services Agency, which has provided world-class services for the Jewish and non-Jewish communities in Northeast Ohio for 150 years. We have an immediate opening for a PART-TIME (20-25 hours/weekly) Facilities & Operations Coordinator. This role supports day-to-day operations for Agency-owned vehicles and a variety of facilities. This position requires office-based administrative functions related to facilities and operations.

Pay Rate: Starting at $22/hour

Duties and Responsibilities:

• Manages work orders, tracks completion, and follow-up with internal departments and vendors.
• Maintains accurate facility records, contracts, invoices and service documentation.
• Monitors facility supplies, equipment, and inventory.
• Assists with office moves, space planning, events, and facility projects.
• Transports Agency vehicles for scheduled maintenance and emergency repairs.
• Maintains exterior areas, including sidewalks, entrances, parking areas and landscaping as needed.
• Assists with maintaining safety, emergency preparedness, and compliance requirements,
• Assists with maintaining safety records including internal drills and inspections, Safety Data Sheets (SDS), shredding records, and insurance.
• Supports workplace safety, emergency preparedness and compliance requirements.
• Conducts routine facility inspections and identifies maintenance and safety concerns.
• Processes invoices and assists with facility-related budgets and purchasing.
• Monitors vehicle availability, utilization, mileage, fuel consumption, and operating costs.
• Maintains accurate fleet records, including maintenance, mileage, fuel, insurance, and accident documentation.
• Demonstrates awareness of and follows all safety policies and procedures, adheres to all recommended safe work practices. Also contributes to the control of hazards in specified areas of responsibility.
• Supports sustainability, energy-efficiency, and waste-reduction initiatives where applicable.
• Performs other duties or projects as required or assigned.

Education, Experience, Licences & Certifications:

• High School Diploma or GED
• Must have a minimum of two years' expereince in facilities, operations, maintenance, property management, or a related field of work
• Experience with work orders, vendors, and ticketing systems is a plus
• Maintains a valid Ohio Driver's License, ongoing auto insurance, and reliable transportation

Knowledge, Skills and Abilities:

• Basic understanding of facility and vehicle maintenance.
• Ability to work in an environment with clients with limited verbal skills and /or physical disabilities.
• Strong organizational skills and problem-solving.
• Ability to work independently, take direction, and collaborate.
• Proficient in Microsoft Office and familiarity in working in an office setting.
• Must be able to lift and move items that weigh up to 50 pounds.
• Ability to push, pull, bend, and twist.
• Ability to work with tools and ladders safely.
• Ability to perform facility walk-throughs and perform light maintenance tasks