FACILITIES & SAFETY COORDINATOR

We are looking for a hands-on and responsible individual who can independently oversee the company's workplace safety, facilities, dormitory management and regulatory compliance matters in an organisation with fewer than 100 employees.

The successful candidate should be capable of supervising the existing operational team, ensuring effective coordination between store and dormitory operations, working with external WSH consultants and ensuring that all necessary licenses, certifications, inspections and regulatory requirements are properly managed.

Key Responsibilities

A. Workplace Safety & Health

• Oversee the company's overall Workplace Safety and Health (WSH) matters at the office, workshop and operational premises.
• Implement and monitor workplace safety policies, risk assessments and safe work procedures.
• Oversee regular workplace safety inspections and ensure identified hazards and corrective actions are properly followed up.
• Monitor workshop safety, including heavy equipment servicing, maintenance, repair and testing activities.
• Coordinate workplace accident and incident investigations and ensure appropriate preventive measures are implemented.
• Monitor compliance with applicable WSH regulations and requirements.
• Coordinate with external WSH consultants on safety audits, professional advice, bizSAFE certification and renewal requirements.
• Monitor safety certification validity and ensure timely follow-up with appointed consultants.
• Oversee safety training, toolbox meetings and safety awareness programmes.

B. Facilities, Dormitory & Regulatory Management

• Oversee the maintenance and upkeep of the company's office, workshop, store and operational facilities.
• Oversee the overall management of the workers' dormitory, ensuring proper maintenance, cleanliness, hygiene and safety standards.
• Manage dormitory license applications, renewals, regulatory submissions and related documentation.
• Coordinate dormitory inspections by relevant authorities and ensure inspection findings and corrective actions are properly addressed.
• Liaise and correspond with relevant government authorities, including MOM, NEA, SCDF, BCA and other agencies where applicable.
• Monitor company licenses, permits, registrations and regulatory renewal deadlines.
• Coordinate with external consultants, contractors and service providers when necessary.
• Supervise and provide guidance to the Store & Safety Coordinator and Dormitory Supervisor.
• Ensure proper coordination and teamwork between the Store & Safety Coordinator and Dormitory Supervisor in handling daily store operations, housekeeping, stock arrangements and other assigned operational duties.
• Maintain proper safety, facilities and dormitory records and provide regular updates to management.

Job Requirements:

• Diploma or Degree in Workplace Safety & Health, Engineering, Facilities Management or a related discipline.
• Minimum 2 years of relevant experience in workplace safety, facilities management or regulatory compliance.
• Good knowledge of Singapore WSH regulations and relevant dormitory requirements.