Facilities & Safety Coordinator

This role requires associates to work out of the VCA Corporate Office (Los Angeles, CA). Monday–Friday, approximately 8:00 AM–5:00 PM, with flexibility based on operational and security needs.

SUMMARY OF JOB PURPOSE AND FUNCTION:

The Facilities & Safety Coordinator helps ensure VCA’s Los Angeles corporate campus is safe, secure, functional, and well maintained. This hands-on role combines facilities operations and physical security, including coordinating maintenance and vendors, supporting workplace needs, monitoring the property, and responding to security concerns. The ideal candidate is proactive, service-oriented, and able to exercise sound judgment while addressing both day-to-day operational needs and unexpected situations.

ESSENTIAL RESPONSIBILITIES AND TASKS

Facilities & Workplace Operations

• Monitor campus conditions and address maintenance, cleanliness, safety, and operational needs.
• Coordinate repairs, preventative maintenance, and services for HVAC, plumbing, electrical, janitorial, furniture, equipment, and other building needs.
• Perform basic maintenance and troubleshooting when appropriate.
• Serve as the primary on-site contact for facilities vendors and contractors, coordinating scheduling, site access, approved work, and completion of services.
• Maintain vendor relationships and escalate costs, scope changes, or service concerns to the Manager, Facilities & Administration.
• Configure conference and training spaces and support setup and breakdown for meetings, trainings, and events.
• Identify opportunities to improve campus operations, preventative maintenance, and the overall workplace environment.
• Provide occasional front desk coverage as needed.

Security & Workplace Safety

• Serve as VCA’s primary on-site security presence and point of contact.
• Conduct routine patrols of buildings, entrances, exterior areas, and parking lots.
• Identify and address suspicious activity, trespassing, unauthorized individuals or vehicles, and other security concerns.
• Professionally direct unauthorized individuals to leave VCA property, using verbal de-escalation techniques when necessary.
• Respond to security incidents and engage law enforcement or emergency services when appropriate.
• Conduct early-morning or after-hours property checks as needed.
• Monitor security cameras and assist with access-control systems.
• Document incidents and recommend preventative security measures.

EDUCATION/EXPERIENCE

• High school diploma or equivalent
• Bachelor’s Degree in Business or related Preferred
• 5+ years of experience in facilities operations, corporate facilities, workplace operations, physical security, property operations, or a related environment preferred.
• Experience performing physical security responsibilities in a corporate, commercial, campus, hospitality, property management, or similar environment strongly preferred.
  

COMPUTER PROFICIENCY

• Working knowledge of general building systems and services
• Experience with security cameras, physical access-control systems, or related security technology preferred.
• LANGUAGE PROFICIENCY
• Ability to read, write, and speak English
• Spanish speaking, Preferred

PREFERRED SKILLS AND QUALIFICATIONS

• Demonstrated experience coordinating building maintenance, repairs, vendors, and contractors.
• Experience performing basic hands-on facilities maintenance and troubleshooting.
• Demonstrated ability to professionally approach and interact with unauthorized individuals and respond appropriately to trespassing, disruptive behavior, or other security concerns.
• Strong customer-service orientation and ability to interact professionally with associates at all levels, executives, visitors, vendors, contractors, and external partners.
• High level of discretion and ability to maintain confidentiality.
• Emergency & After-Hours Response: While the position is generally scheduled during standard business hours, facilities and security needs may occur outside of the normal workday.

WORKING CONDITIONS

• Ability to regularly walk throughout a multi-building corporate campus, including parking areas and other exterior spaces.
• Ability to stand and remain mobile for extended periods as required by facilities and security responsibilities.
• Ability to move and configure tables, chairs, furniture, packages, and workplace equipment.
• Ability to lift and carry materials associated with routine facilities operations and meeting or event setup.
• Ability to respond promptly to facilities and security needs throughout the campus.
• Ability to work indoors and outdoors as required to conduct property checks, coordinate vendors, or respond to facilities and security concerns.
• This is a full-time, on-site position generally scheduled Monday–Friday, approximately 8:00 AM–5:00 PM. Flexibility in working hours is essential.

Additional Information: Compensation is negotiable based on education, experience, and other relevant credentials. The US hourly pay range for this full-time position is $23.08- $33.18.

Our salary ranges are determined by role, level, and location. Your recruiter can share more about the specific salary range for your preferred location during the hiring process. Please note that the compensation details listed in US role postings reflect the base salary only.

If you are a current associate, you need to apply through our internal career site. Please log into Workday and click on the Jobs Hub app or search for Browse Jobs.

Benefits: We offer competitive compensation along with a comprehensive benefits package, including medical, dental, vision and paid vacation/sick days, 401(k), generous employee pet discounts and more!

The information in this position description indicates the general nature and level of work to be performed. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of associates assigned to this job. Management reserves the right to revise the job description or require that other tasks be performed when the circumstances of the job change (for example, emergencies, change in personnel, workload, or technical development).

We are proud to be an Equal Opportunity Employer. For a complete EEO statement please see our career page at vcacareers.com.