Facility Coordinator (Orlando, FL)

Pay Range: $24-33/hour
Facilities Coordinator Job Summary

The Facilities Coordinator supports day-to-day facilities operations across multiple sites with a focus on facility improvements, CMMS workflow management, vendor coordination, project documentation, and operational efficiency. This entry-level position provides recent graduates the opportunity to apply academic knowledge in a hands-on facilities environment while developing skills in maintenance operations, project coordination, compliance, and continuous improvement initiatives.

The Facilities Coordinator assists with managing maintenance processes, improving standard operating procedures, maintaining facility documentation, coordinating schedules, and supporting overall facility performance. This role serves as a foundation for career growth within facilities management and operations.

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Essential Duties & Responsibilities

• Manage CMMS workflows including:
  • Work order creation
  • Work order tracking
  • Maintenance workflow optimization
  • Reporting and documentation
• Support facility improvement initiatives by identifying operational efficiencies and recommending process enhancements.
• Assist with the development and implementation of procedures and standard operating procedures (SOPs) for routine facility activities.
• Coordinate vendor management activities including:
  • Vendor communication
  • Performance tracking
  • Contract compliance support
  • Invoice processing
  • Service coordination
• Maintain project documentation, including:
  • Project records
  • Completion documentation
  • Financial tracking
  • Accrual reporting
• Support operational financial processes by monitoring project costs and assisting with reporting requirements.
• Maintain and update facility documentation including:
  • Floor plans
  • Building drawings
  • Equipment documentation
  • Asset records
• Coordinate schedules and calendars for:
  • Preventive maintenance activities
  • Inspections
  • Vendor visits
  • Facility projects
  • Team meetings
• Assist with preventive maintenance planning and tracking to support facility reliability and compliance.
• Conduct facility audits and assist with identifying opportunities for improvement.
• Research and recommend best practices to improve operational efficiency.
• Provide administrative support through:
  • Reporting
  • Data entry
  • Stakeholder communication
  • Documentation management
• Maintain accurate records and ensure information is accessible to appropriate personnel.
• Support facility operations while maintaining a strong focus on customer service and operational excellence.

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Safety Responsibilities

• Promote and support a safe working environment across assigned facilities.
• Ensure safe working conditions are maintained within areas of responsibility.
• Report safety concerns and take appropriate corrective action when notified of unsafe conditions.
• Follow all company safety policies, procedures, and compliance requirements.

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Qualifications Education

• Bachelor's degree in Business, Construction Management, Engineering, Facilities Management, or a related field required.

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Experience

• Entry-level position designed for recent graduates.
• Zero (0) to two (2) years of experience preferred.
• Relevant internships, co-ops, or coursework in:
  • Facilities management
  • Operations management
  • Construction management
  • Engineering
  • Maintenance planning
    preferred.

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Knowledge, Skills & Abilities Facilities & Operations Knowledge

• Basic understanding of facility operations and general maintenance practices.
• Familiarity with CMMS systems, maintenance workflows, and operational processes preferred.
• Ability to support facility improvement initiatives and process enhancements under guidance.
• Understanding of preventive maintenance processes and facility documentation.

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Technical Skills

• Proficiency with computer applications including:
  • Microsoft Office Suite
  • SharePoint
  • Smartsheet
  • CMMS software
  • Calendar and scheduling tools
• Ability to manage and update:
  • Floor plans
  • Facility drawings
  • Equipment documentation
  • Schematics
• Basic understanding of drawing management software, including AutoCAD fundamentals preferred.

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Project & Administrative Skills

• Strong organizational skills with the ability to manage multiple priorities.
• Ability to maintain accurate documentation and records.
• Basic knowledge of:
  • Budget tracking
  • Accruals
  • Financial reporting
  • Project coordination
• Ability to coordinate schedules and communicate updates effectively.

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Communication Skills

• Strong written and verbal communication skills.
• Ability to communicate effectively with:
  • Facility teams
  • Vendors
  • Contractors
  • Customers
  • Management
• Ability to prepare reports, documentation, and professional correspondence.

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Professional Competencies

• Strong attention to detail and accuracy.
• High level of reliability and accountability.
• Ability to learn quickly and adapt to changing priorities.
• Strong work ethic and commitment to achieving results.
• Positive attitude with a willingness to take initiative.
• Strong interpersonal and customer service skills.
• Ability to work independently while supporting a collaborative team environment.