Facility Manager
Description
SUMMARY
Under the supervision of the Department of Public Services Director or their designate, the Facility Manager provides coordination and supervision of the maintenance of all City buildings and facilities. This position is responsible for proper utilization of personnel, equipment, and supplies in the maintenance and repair of City-owned buildings/facilities and is operationally responsible for the daily accomplishment of maintenance activities, repairs, renovations, and capital projects. Enforces City rules and regulations to ensure a high level of service in repair and maintenance of City facilities.
EDUCATIONAL REQUIREMENTS
- Associate’s degree or at least 2 years of relevant college level coursework from an accredited institution or skilled trade
EXPERIENCE REQUIREMENTS
- 5 years of related work experience in facility management (municipal experience preferred)
- 1 year of supervisory experience
ADDITIONAL REQUIREMENTS
DRIVING
- Valid Driver’s License
CERTIFICATIONS
- Licensure or certification in one of the following areas preferred: Plumbing, HVAC, or Electrical
KNOWLEDGE
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REQUIREMENTS | |
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ESSENTIAL |
IMPORTANT |
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Knowledge of electrical and mechanical systems |
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R |
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Knowledge of health, safety, and environmental regulations |
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Knowledge of procurement and contracts |
R |
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Computer and systems knowledge |
R |
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Knowledge of principles and practices of project and risk management |
R |
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Knowledge of pool chemistry and operations |
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Knowledge of multiple skilled trades and disciplines (HVAC, electrical, plumbing, carpentry) |
R |
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Knowledge of OSHA policies, procedures, and guidelines |
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Knowledge of basic principles and practices of municipal budgeting |
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Knowledge of basic construction and building principles |
R |
REQUIRED ABILITIES
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REQUIREMENTS | |
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ESSENTIAL |
IMPORTANT |
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Act independently |
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Analyze situations |
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Attend to details |
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Communicate verbally |
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Concentrate |
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Identify problems |
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Manage pressure |
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Multi-task |
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Problem solve |
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Think creatively |
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Communicate in writing |
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Empathize |
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Initiate |
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Motivate |
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Organize |
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REQUIRED SKILLS
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REQUIREMENTS | |
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ESSENTIAL |
IMPORTANT |
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Collaborate with others to maximize innovation and effectiveness |
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Focus on details to reduce errors and increase efficiency |
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Manage time effectively to ensure all work is completed timely and effectively |
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Organize work to maximize productivity |
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Actively listen to fully understand circumstances |
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Communicate ideas, thoughts, knowledge, and information to foster clarity and engage others |
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Consider multiple costs and benefits when problem solving to arrive at most effective decision |
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Plan work projects to ensure efficiency |
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Resolve conflicts to facilitate goal achievement |
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Use empathy to understand the point of view of others |
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SUPERVISORY RESPONSIBILITIES
- Limited supervisory responsibilities for DPW Maintenance staff during related maintenance tasks
REPORTS TO
- Department of Public Services Director
ESSENTIAL JOB FUNCTIONS
[The fundamental job duties the individual must be able to perform, with or without accommodation; removal of these functions would fundamentally change the job]
§ Ensures safe and efficient operations of City-owned buildings/facilities through proper custodial and building maintenance services, such as ensuring regular inspection of elevators, boilers, hot water heaters, fire panels, defibrillators, fire extinguishers, and sprinklers.
§ Develops and administers a preventative maintenance program for City-owned buildings/facilities operating within the annual budget, including heating, air conditioning, lighting, maintenance, and building systems. Provides for maintenance and repair of all lighting, plumbing, and HVAC fixtures.
§ Oversees the contractual cleaning company, ensuring adherence to contractual obligations.
§ Assists in overseeing and providing building access to contractors and subcontractors.
§ Initiates and oversees completion of the established/approved projects from the capital improvement plan. Ensures that projects come in at or under budget.
§ Performs miscellaneous tasks to maintain integrity, proper appearance, and a safe environment for employees and the public.
§ Maintains a work order system and compiles data for preventative maintenance programs.
§ Provides technical direction, expertise, training, and guidance to all applicable maintenance staff.
§ Implements and administers contracts for multiple disciplines of facilities maintenance. Procures service contracts for facility landscaping, custodial, heating ventilation and air-conditioning, and plumbing. Coordinates contracts with finance and legal to comply with all City procurement policies.
§ Provides subject matter expertise for equipment selection as well as building finishes, allowing for more effective and efficient investments. Provides estimates for post completion operational cost.
§ Develops and maintains facility service levels and maintenance standards.
§ Develops and maintains city-wide facility capital asset inventory and replacement plan.
§ Develops relevant safety processes and policies; implements new policies through training and orientation, reviews existing policies and enforces compliance with these policies and OSHA regulations. Serves on the City Safety Committee.
§ Regular and routine onsite attendance.
SUPPLEMENTAL FUNCTIONS
[These are job duties the individual must be able to perform, with or without accommodation; removal of these functions would NOT fundamentally change the job]
- All other duties as assigned.
PHYSICAL DEMANDS
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
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CONSTANTLY |
FREQUENTLY |
OCCASIONALLY |
RARELY |
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Lifting |
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R |
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Carrying |
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R |
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Pushing |
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R |
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Pulling |
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R |
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Sitting |
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R |
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Standing |
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R |
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Walking |
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Ascending/descending stairs |
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Reaching |
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Bending |
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Kneeling |
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Crouching |
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Crawling |
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Grasping/ finger manipulation |
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Traversing rough or uneven terrain |
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Discerning colors |
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Visual acuity |
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Ascending/descending ladders |
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WORK ENVIRONMENT
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
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CONSTANTLY |
FREQUENTLY |
OCCASIONALLY |
RARELY |
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Exposed to continual, multiple distractions |
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Outdoor environments |
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Indoor environments |
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Work with or near chemicals |
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Exposed to chemicals/fumes |
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Work in hot, cold, wet surroundings |
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Potential exposure – communicable disease |
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High, precarious places |
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Exposed to mechanical hazards |
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EQUIPMENT
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
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CONSTANTLY |
FREQUENTLY |
OCCASIONALLY |
RARELY |
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Computer/laptop |
R |
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Phones |
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Copiers/printers |
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Communication systems |
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Monitors |
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Scanners |
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Hand tools |
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Projectors |
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Lifts, hoists, escalators |
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SOFTWARE
CONSTANT = HOURLY FREQUENT = DAILY OCCASIONAL = WEEKLY RARELY = MONTHLY
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CONSTANTLY |
FREQUENTLY |
OCCASIONALLY |
RARELY |
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Spreadsheet software |
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Word processing software |
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Design software |
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Payroll/human resources |
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Internet software |
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Programming software |
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Inventory software |
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Purchasing systems |
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R |
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