Facility Manager

Key Responsibilities

Facilities & Grounds

• Oversee the daily operation, maintenance, and repair of all buildings, cabins, classrooms, offices, common areas, and support facilities.

• Maintain roads, parking areas, trails, outdoor learning environments, waterfront areas, athletic spaces, and grounds.

• Conduct routine inspections and develop preventative maintenance schedules for buildings, utilities, HVAC, plumbing, electrical systems, equipment, and infrastructure.

• Coordinate opening and closing procedures for seasonal camp operations and special events.

• Maintain an inventory of facility assets, tools, vehicles, and equipment.

Safety & Compliance

• Ensure compliance with health, safety, fire, environmental, and regulatory requirements.

• Conduct regular facility safety inspections and immediately address potential hazards.

• Maintain emergency systems, fire extinguishers, alarms, lighting, and other life-safety equipment.

• Develop and maintain facility emergency response procedures and participate in organizational safety planning.

• Respond to urgent facility issues and coordinate after-hours emergency response when needed.

Sustainability & Stewardship

• Implement environmentally responsible maintenance practices consistent with Voyageur's environmental mission.

• Support energy efficiency, waste reduction, conservation efforts, and responsible resource management.

• Monitor environmental conditions, drainage, erosion, vegetation, and natural resource stewardship across the property.

• Promote sustainable facility practices that preserve the long-term health of the campus.

Operations Support

• Set up and break down spaces for programs, camps, retreats, rentals, weddings, and special events.

• Collaborate closely with program staff to ensure facilities support exceptional youth and guest experiences.

• Assist with seasonal planning related to weather, snow removal, storm preparedness, and year-round site readiness.

• Serve as the primary point of contact for facility-related issues, repairs, and operational needs.

Vendor & Contractor Management

• Coordinate and oversee contractors, service providers, and vendors performing work on the property.

• Obtain bids, review proposals, monitor work quality, and approve project completion.

• Develop productive relationships with trusted vendors and subcontractors.

• Ensure all contracted work meets safety, quality, and budget expectations.

• Budget & Asset Management

  • Assist in developing and managing annual facilities and maintenance budgets.

  • Track maintenance expenses and recommend cost-effective solutions.

  • Maintain records of warranties, inspections, repairs, and facility investments.

  • Develop and maintain a rolling capital replacement plan for major facility assets, infrastructure, and equipment.

  • Provide recommendations for facility improvements, renovations, and future capital projects.