Factory Gatehouse Coordinator

Key Responsibilities

• Register all visitors, contractors and delivery drivers entering the factory.
• Record vehicle number, driver details, company name and purpose of visit.
• Verify delivery/collection documents where required.
• Contact the relevant department to confirm visitors or deliveries.
• Issue and collect visitor passes.
• Record vehicle entry and exit times.
• Direct delivery vehicles to the designated loading/unloading area.
• Maintain accurate gatehouse records and daily logs.
• Monitor employee attendance and access where required.
• Coordinate with Production, Warehouse, Purchasing and Administration regarding visitors and deliveries.
• Report any unusual situations, discrepancies, or difficulties to the Supervisor or relevant department for further action.
• Ensure the gatehouse and reception area are kept clean and organised.
• Perform general gatehouse administrative duties assigned by Management.

Requirements

• Minimum Secondary School education or equivalent.
• Previous experience in a factory, warehouse, reception, administration, or gatehouse environment is preferred.
• Good communication and interpersonal skills.
• Responsible, punctual, and attentive to details.
• Able to communicate with visitors, suppliers, delivery drivers, and employees professionally.
• Able to work weekends or public holidays if required.