Field Contract Administrator (Cold Spring, KY)

Field Contract Administrator

Location: Field-based, on-site (not remote)

Positions: 1

Schedule: 6 days/week, up to 7 as needed to maintain the construction schedule

Summary

Field Contract Administrator supporting cost-reimbursable contracts on a field construction project. This role administers the project’s end-to-end Project Information System (PIMS) workflow for reimbursable labor, equipment, materials, and third-party costs — from contractor onboarding and time ticket submission through attestation, review, correction, payment certificate prep, invoice readiness, reconciliation, and records retention. Work is almost entirely computer-based.

Key Responsibilities

• Administer and coordinate the project’s PIMS workflow for reimbursable labor, equipment, materials, and third-party costs
• Screen submissions for completeness — coding, backup, rates, resources, PO alignment, and system warnings
• Coordinate corrections and routing; return incomplete or inconsistent submissions and escalate unresolved issues
• Support payment certificate preparation and reconciliation
• Maintain the audit trail and records retention

**This role does not approve field work performed, entitlement, rates, classifications, funding, invoices, or payments.

Qualifications

• Typical Field Contract Administrator background with the ability to understand contract requirements, union agreements (if applicable), and invoice backup requirements
• Basic to intermediate computer skills (work is almost entirely computer-based)
• Experience with PIMS a plus

Tools: Project Information System (PIMS)