Field Operations Coordinator

This is a hybrid position, with the majority of work performed remotely; however, candidates residing in the East Houston area are preferred to support local operations, logistics, and field personnel needs.

About the Company (Who We Are)

At HV Occupational Health and Safety, we are passionate about fostering growth and embracing change to create thriving, safe work environments. In a modern world, we bring a unique perspective to workplace safety, offering exceptional services that help businesses achieve the best outcomes.

Our mission is to empower employees with confidence, providing tailored solutions and expert knowledge to cultivate a culture of safety and success. Together, we aim to build a safer future, one job site at a time.

Who You Are

You are a highly organized operations professional who thrives in fast-paced, field-based environments where attention to detail, communication, and execution are critical to success. You excel at coordinating people, equipment, schedules, and logistics while ensuring projects run smoothly from startup through completion.

You are a proactive problem-solver who takes ownership of operational processes, anticipates challenges before they arise, and works collaboratively across departments to keep teams aligned and accountable. Building strong relationships comes naturally to you, whether you're supporting field personnel, coordinating with clients, or partnering with leadership.

Most importantly, you are someone who enjoys supporting teams, creating structure, improving processes, and ensuring field operations have everything they need to succeed. You take pride in being a dependable resource, trusted communicator, and operational leader who helps drive successful project outcomes.

Key Responsibilities

• Lead site startup and closure logistics
  

• Coordinate with clients on kickoff calls for new site launches
  

• Prepare, pack, and ship clinic setup kits and required equipment (printers, cabinets, shredders, etc.)
  

• Arrange shipment and return of supplies and equipment upon project completion
  

Workforce Coordination & Onboarding

• Coordinate onboarding logistics for new hires including travel, PPE, and system setup
  

• Build and maintain schedules for all field personnel in UKG
  

• Provide ongoing support and communication to field staff
  

Time Tracking & Reporting

• Review, edit, and submit weekly timesheets for field personnel
  

• Ensure accurate reporting to accounting and client portals
  

• Collect and report monthly man-hours based on kickoff call requirements
  

Fleet & Vehicle Management

Oversee all fleet operations including incoming and outgoing inspections

• Coordinate all vehicle repairs and maintenance (both in-field and at HQ)
  

• Manage scheduling through Enterprise Fleet system
  

• Gas card assignment and maintenance
  

• Coordinate transport, delivery, and pickup of vehicles for site launches and closures
  

Communication & Team Support

• Serve as the primary point of contact for field personnel
  

• Conduct regular check-ins and provide ongoing support
  

• Support bi-weekly team meetings/town halls
  

• Troubleshoot issues and route questions to the appropriate teams
  

Cross-Functional Collaboration

• Communicate daily with corporate leadership and internal teams
  

• Align on expectations, timelines, and operational priorities
  

• Identify risks, resolve issues, and ensure accountability across projects
  

Requirements

• 2–5+ years of experience in operations, logistics, field coordination, or a similar role
  
• Experience supporting field teams, multi-site operations, or mobile workforce environments preferred
  
• Experience with scheduling platforms (e.g., UKG or similar) strongly preferred
  
• Familiarity with fleet coordination, inventory management, or equipment logistics is a plus
  

Benefits

• Salary Range: $55,000 - $65,000 (depending on experience and qualifications)
  

• Company-sponsored health, dental, and vision insurance
  

• Life insurance with options to increase coverage and add short/long-term disability
  

• Paid time off (PTO), accruing from day one
  

• 401(k) with company match
  

• Employee discount program
  

• Access to additional third-party insurance options