Field Services Admin Asst (ED-203) (3843)
Summary
Coordinates administrative tasks for a field service team, including scheduling, inventory management, and work order processing in a non-IT industrial services company.
Scope of Work:
Responsible for initiating and coordinating the clerical/administrative functions required for the effective implementation of administrative policies and procedures for the Field Service group. Stay abreast of all field job activities. Coordinates repetitive field activity to ensure consistency. Must be comfortable working unsupervised most of the time.
Primary Job Responsibilities:
- Assists Regional Field Service Manager in tech scheduling
- Stays informed of all field job activity
- Coordinates repetitive field activity to ensure consistency
- Perform necessary tasks required for maintaining adequate Parts Inventory with regards to work orders
- Creating and receiving purchase orders related to work orders
- Reports on problems or issues to Regional Field Service Manager and/or BU Manager
- Responsible for opening and closing work orders, reviewing as well as ensuring that invoices are sent to the customer or EDI team for portal submission
- Time Entry – Time Adjustments
- Payroll Reconciliation
- Vouchering invoices for the BU when necessary
- Promote positive and professional relationships with all company personnel and between its’ divisions
- Perform other duties as assigned