File Clerk (OA)

This position is located within the Health Information Management section at the St. Louis VA Medical Center. The primary purpose of this position is to maintain accessible health information and provide efficient service supporting direct and indirect patient care through the timely receipt, preparation, scanning, indexing, quality review, tracking, and disposition of health and administrative documents. The position supports the continued maintenance of the electronic health records system.

Duties and responsibilities include but are not limited to: - Performs duties related to the receipt, scanning, indexing, creation of notes when applicable, quality review, transfer, and destruction of health and administrative information. - Indexes each scanned document into the appropriate electronic application and associates the scanned document with the correct patient's electronic health record. - Ensures that all necessary health and administrative information meeting scanning criteria is integrated into the electronic health record through approved scanning software and hardware. - Uses VA and approved applications to scan, import, classify, and index paper and electronic source documents, including documents received from internal services and outside providers. - Prepares records for scanning by reviewing documents for proper patient identification and scan readiness, including removal of paper clips, staples, tape, and other items that interfere with scanning. - Sorts loose health record documents received daily, removes blanks and or duplicates, scans and indexes materials timely and within established guidelines, and makes the proper disposition of documents for unavailable records. - Maintains daily productivity logs and other workload tracking tools for scanning and indexing activities and makes them available to the HIM Supervisor or designee within established timeframes. - Tracks, retrieves, and performs follow-up activities on health records and document requests, including requests involving transfers between VA facilities or requests requiring verification of receipt and completion. - Coordinates record transfers, records follow-up, record scanning, and indexing functions with clinical and administrative team members. - Protects sensitive files from unauthorized release, loss, alteration, or deletion and logs off systems or otherwise secures workstations when leaving the terminal. Work Schedule: Monday-Friday from 8:00am-4:30pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: File Clerk (OA)/PD10467A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.