File Clerk

This position is located within the Health Information Management Section of the Business Office Service Line at VA Portland Health Care system - Vancouver VA Medical Center in Vancouver, WA. The File Clerk serves as a Scanning Clerk and is responsible for the receipt, scanning, indexing, importing, and transfer of health and administrative information.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** Major duties and responsibilities include but not limited to: Scanning, indexing, and electronically associating health and administrative documents with the correct patient records in CPRS and VistA using designated software and hardware Assigning appropriate document types and nomenclature, applying electronic signatures, and ensuring accurate integration of scanned records into the Electronic Health Record (EHR) Retrieving, tracking, and processing health records while reviewing documentation for accuracy, completeness, and proper placement Investigating and correcting indexing errors, missing or incomplete documentation, and misfiled records while coordinating with clinical and administrative staff Importing, indexing, and categorizing electronic and paper medical documents into the EHR according to established procedures and patient care requirements Entering, editing, composing, sending, and receiving data and correspondence related to medical records and documentation Coordinating the transfer and receipt of medical records with clinical staff, administrative personnel, medical centers, and other healthcare facilities Reviewing incoming documentation for accuracy and completeness, identifying discrepancies, and initiating follow-up actions to ensure timely processing and availability of records Verifying the accuracy, completeness, and proper maintenance of scanned, imported, and indexed medical records in accordance with VA policies and established procedures Maintaining the confidentiality and security of patient information, following applicable privacy and safety requirements, reporting unsafe practices or conditions Performing other related duties as assigned Work Schedule: Monday to Friday; 08:00 a.m. to 04:30 p.m. Recruitment & Relocation Incentives: Not authorized Critical Skills Incentive (CSI): Not Approved

You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.