File Supervisor (File Room/Scanning Supervisor)

The File Clerk Supervisor position is located within the Scanning Section of the Health Information Management (HIMS) in the Business Operations Service (BOS) at the Kansas City Veterans Affairs Medical Center (KCVAMC). Incumbent will supervise the functions of the file room and scanning activities of the file room/scanning clerks within HIMS.

The primary purpose of this position is supervision of the Medical Records Scanning and File Room unit of the Health Information Management Section (HIMS) which includes: maintenance and storage of inpatient and outpatient Veterans Affairs (VA) records, retrieval of records for requests, studies, or delivery to designated location, scanning of documents into the electronic medical record, filing of loose documents, check in and/or transfer out of records and retirement of records in compliance with Veterans Health Administration (VHA) policies as well as Joint Commission standards for paper and electronic medical records. Major duties include, but are not limited to: File Supervisor is responsible for the daily operation of the Medical Records Scanning and File Room unit Plans for, organizes, administers, and directs how the work will be accomplished for the organization Expected to assure that all subordinates are functioning at or above a fully successful level for the unit to provide the expected support to other sections, services, Veterans and others with whom there is contact Follows directives in a timely and accurate manner and does not wait until the deadline to ask clarifying questions Plans and directs programs that provide total support services functions that require the application of highly specialized knowledge and skills Establishes and keeps current unit procedures relative to record retrieval, record tracking, scanning/importing, purging and retirement of records and basic file room and record maintenance based on procedures outlined applicable national and local policies Provides direct supervision to the lead file clerk, twelve (12) file clerks, and contracted staff Establishes, implements and monitors a quality assurance (QA) program within the unit Provides initial departmental overview training to new employees within one day of assignment Work Schedule: Monday-Friday, 7am-3:30pm or 8am-4:30pm Telework: This position may be authorized for telework. Virtual: This is not a virtual position. Position Description/PD#: File Supervisor (File Room/Scanning Supervisor)/PD092910 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized

You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service. Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.