Finance & Accounting - A/P Specialist
Description
Position Description – A/P Specialist
Business Group/Dept: Finance
FLSA: Exempt
Reports To: Business Unit Controller
Date: November 22, 2024
Purpose of the Position
Responsible for building the back-office functions for timely processing and payment of vendor invoices. Plays an important part in improving our business processes, driving efficiency, and implementing new system solutions. Enters invoices into Acumatica and assists controller and EPMs with billing inquires, discrepancies, and processing. Coordinate new vendor setup and vendor management. Coordinate training and certificates for assigned segment of workforce.
Essential Position Responsibilities
Oversees all activities in the accounts payable function. Ensures timely payments of vendor invoices and expense vouchers and maintains accurate records and control reports.
Ensures systematic utilization of preferred vendors with rebate programs.
Maintains positive relationships with vendors and service providers. Supports negotiations for payment terms and manages disputes or discrepancies in billing.
Collaborates with controller to analyze SG&A spend and COGS and synchronization of correct GL coding to budget.
Collaborates with A/R team to support timely collections.
Drives standardization and implement process improvements, efficiencies and automation across the A/P functions.
Develops and maintains A/P procedures, policies and documentation and ensures adherence to company guidelines.
Identifies, provides recommendations, and implements new ways to improve processes and work more effectively leading to measurable reduction of turnaround times.
Communicates effectively with management regarding payment process improvements and issues.
Leads, trains, and mentors staff to ensure the team is knowledgeable and compliant with accounting policies and procedures.
Physical activities: Typing on a keyboard; reading and verifying data, often in small print; sitting for up to 8 hours per day; talking on phone
Personal Protective Equipment (PPE): N/A
Safety Sensitive: Yes
Travel: N/A
Minimum Education: Bachelor’s Degree in Business, Finance, Accounting, or similar field
Preferred Education: Bachelor’s Degree and 3 or more years’ experience in a similar role