Finance & Accounting Virtual Assistant (Job ID: JOSDEE2)

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Finance & Accounting Virtual Assistant

🆔 Job ID: JOSDEE2
🏢 Industry: E-Commerce, Consumer Products, Customer Support
🌎 Location: LATAM / South Africa / PH
🕒 Job Status: Part Time - 20 hours per week
⏰ Work Schedule: Monday to Friday, 9 to 5pm (Pacific Time) — Morning Preferred
💰 Salary: $10 to $12 per hour
🚀 Target Start Date: ASAP

ROLE OVERVIEW

About the Client

Our client is an innovative electric bike brand based in the US, known for crafting high-quality, lifestyle-driven rides. Rapidly growing and focused on strong team alignment, their core finance and operations leadership is seeking a dedicated remote professional to streamline daily workflows and support their continued expansion.

About the Role

We are seeking a detail-oriented, highly coachable Finance/Accounting Virtual Assistant to provide part-time administrative and financial support. Working directly alongside the accounting leads, you will manage day-to-day documentation, assist with routine financial workflows, and support lightweight administrative tasks to ensure core financial processes run smoothly.

KEY RESPONSIBILITIES

Financial & Accounting Admin

• Handle general finance-related paperwork, document gathering, and routine administrative workflows.

Accounting Assistance

• Apply basic bookkeeping principles to assist with data entry, transaction categorization, and routine reconciliations using QuickBooks Online and Bill.com (vendor bills and payments processing).

Tax & Year-End Support

• Assist with the preparation and distribution of annual 1099 forms at year-end.

Compliance & Process Adherence

• Help ensure the company adheres to required internal controls, regulatory procedures, and operational checklists.

Light HR & Onboarding Support (5–10% of time)

• Provide secondary support for HR administrative duties, including verifying onboarding document prep, record-keeping, and tracking required paperwork as needed.

Team Collaboration

• Maintain flexibility to support administrative and operational tasks across the department as needed.

QUALIFICATIONS & SKILLS

Must-Haves (Non-Negotiable)

• Direct experience or educational background in Accounting or Finance.
• Clear understanding of core accounting principles, including debits, credits, and cash vs. accrual accounting.
• Proven ability to handle sensitive and confidential financial and HR information responsibly.
• High level of attention to detail and strong organizational skills.
• Smart, highly coachable mindset with a positive, team-oriented attitude.
• Exceptional written and verbal English communication skills.

Nice-to-Haves / Preferences

• Hands-on experience or familiarity with QuickBooks Online and Bill.com.
• Experience or familiarity with preparing and distributing 1099 tax forms.
• Prior exposure to or understanding of US sales tax processing.
• Prior experience supporting light HR processes or employee onboarding documentation.