Finance Administrative Coordinator
Essential Functions
Tasks
Frequency
Impact
Maintain and monitor check stock for seven companies under HLNA area of responsibility
Weekly
High
Process ACH (Automated Clearing House) payments and remittances for seven companies under HLNA area of responsibility
Weekly
High
Process Manual payments and remittances for seven companies under HLNA area of responsibility
As needed
High
Process SUA (Single Use Account) payments (credit card payments) for seven companies under HLNA area of responsibility
Weekly
High
Ensure payments are updated to Tungsten for payment information retention
Daily
High
Validate email invoices from vendors for seven companies under the Honda Logistics North America (abbreviated HLNA) area of responsibility
Daily
High
Scan and validate invoices that arrive locally for seven companies.
Daily
High
Ensure accuracy of validated invoices prior to sending out for approval
Daily
High
High level of detail orientation in processing invoices for multiple companies as well as multiple rules established for each company
Daily
High
Assist AP Supervisor with close of AP for the month including necessary reports
Monthly
High
Assist AP Supervisor with annual IRS Form 1099 completion for appropriate vendors (with subsequent submittal to IRS
Annually
High
Assist AP Supervisor to review and resolve all vendor issues that stem from statements, communication, letters, emails, phone calls
As needed
High
Assist AP Supervisor with providing requested data during audit(s) as requested
As needed
High
Any other duties as deemed necessary by Management related to Accounts Payable
As needed
High
The duties and responsibilities described are not a comprehensive list and additional tasks may be assigned to the employee from time to time; or the scope of the job may change as necessitated by business demands.
Credentials
Qualifications (experience may include a combination of work experience and/or education)
Two plus years of Accounts Payable experience.
Understanding of payments, accounting, and budgeting
Language
English is required
Competencies
Outstanding verbal and written communication skills
Attention to detail.
Demonstrated problem-solving skills.