Finance And Accounts Operations Manager

Role & responsibilities

### A. Accounting and Financial Management

* Manage day-to-day accounting operations, including journal entries, ledger maintenance, accounts payable, and accounts receivable.

* Ensure accurate recording of sales, purchases, expenses, receipts, and payments in Zoho Books.

* Prepare monthly, quarterly, and annual financial statements, including the Profit & Loss Account, Balance Sheet, and Cash Flow Statement.

* Monitor cash flow, bank balances, outstanding receivables, and vendor payments.

* Perform monthly bank, customer, vendor, and general ledger reconciliations.

### B. Zoho Books and Accounting Software

* Maintain the company's accounting records and financial transactions in Zoho Books.

* Manage chart of accounts, invoices, credit notes, debit notes, bills, expenses, and payment entries.

* Configure and maintain GST tax settings, financial reports, and approval workflows as required.

* Monitor customer outstanding balances, vendor dues, and payment schedules.

* Generate periodic financial and management reports using Zoho Books.

* Coordinate with internal teams to ensure timely and accurate financial data entry.

### C. GST, TDS and Statutory Compliance

* Ensure timely preparation and filing of applicable GST returns, including GSTR-1 and GSTR-3B.

* Monitor GST input tax credit reconciliation and vendor compliance.

* Manage TDS calculations, deductions, payments, returns, and certificates as applicable.

* Coordinate statutory audits, tax audits, and other financial compliance activities.

* Maintain records and supporting documents for GST, TDS, Income Tax, and other applicable statutory requirements.

* Liaise with auditors, tax consultants, banks, and government departments.

### D. Accounts Receivable and Payable

* Monitor customer invoices, collections, credit periods, and overdue payments.

* Follow up with the Sales and Operations teams for pending invoices and customer collections.

* Verify vendor bills, purchase orders, approvals, and supporting documents before payment.

* Prepare vendor payment schedules and ensure payments are made within approved terms.

* Resolve customer and vendor account discrepancies.

### E. Budgeting and Financial Analysis

* Prepare annual budgets, expense forecasts, and cash flow projections.

* Analyse actual expenditure against budgets and identify cost-saving opportunities.

* Review branch-wise expenses, project costs, profitability, and financial performance.

* Submit monthly MIS reports and financial summaries to management.

* Provide financial insights to support business planning and decision-making.

### F. Internal Controls and Team Management

* Establish accounting controls, documentation standards, and approval procedures.

* Supervise the Accounts team and allocate daily, monthly, and year-end activities.

* Review accounting entries and financial reports prepared by team members.

* Ensure proper maintenance of vouchers, invoices, receipts, and financial records.

* Coordinate with HR and Admin for payroll accounting, employee reimbursements, advances, and statutory deductions.

* Ensure confidentiality, accuracy, and timely completion of all accounting activities.

### G. Multilingual Communication

* Communicate effectively with customers, vendors, banks, auditors, employees, and government officials in multiple languages.

* Handle accounting-related discussions, payment follow-ups, and documentation coordination across different branches.

* Prepare and explain financial information clearly to management and non-finance teams.

* Fluency in English and Tamil is preferred; Hindi, Kannada, or Telugu proficiency will be an added advantage, depending on business requirements.

Preferred candidate profile

• Education: B.Com / M.Com / MBA Finance or equivalent qualification.
• Experience: Minimum 5 years of relevant experience in accounting and finance.
• Accounting Software: Hands-on experience with Zoho Books is essential.
• Taxation & Compliance: Good knowledge of GST, TDS, statutory filings, and tax compliance.
• Financial Operations: Experience in bank reconciliation, accounts payable and receivable, ledger maintenance, and invoice processing.
• Financial Reporting: Ability to prepare monthly profit and loss statements, balance sheets, and financial reports.
• MS Excel: Good working knowledge of Excel and accounting data analysis.
• Communication: Good communication and coordination skills; knowledge of Tamil and English is preferred.
• Personal Skills: Strong attention to detail, analytical thinking, time management, and the ability to work independently.
• Joining Preference: Immediate joiners preferred.