Finance and Admin Manager

About the role

Children’s Aid Limited (CAL) is seeking a hands-on and mission-driven Finance & Admin Manager to lead our finance function in a lean team setup.

This role is both strategic and operational – you will be responsible for financial governance, compliance, budgeting, audits and reporting, while also rolling up your sleeves to manage day-to-day accounting operations together with one Finance Executive.

You will work closely with the Executive Director, Finance Sub-Committee, Audit Sub-Committee, auditors and regulators to ensure strong financial stewardship across our residential care and community services.

Key Responsibilities:

1. Financial Management & Governance

• Lead full-set accounts, monthly closing, management reporting and annual financial statements.
• Ensure compliance with SFRS, MSF, IRAS, charity regulations, and internal finance policies.
• Liaise with auditors and accountants to ensure timely audits and clean outcomes.
• Serve as secretariat to the Finance and Audit Sub-Committees.

2. Budgeting & Financial Planning

• Lead annual budgeting and periodic re-forecasting with management.
• Monitor budgets, funding utilization and cashflow.
• Provide financial analysis on cost control, sustainability and scenarios.
• Support grant budgeting and utilization tracking.

3. Strategic Financial Stewardship & Capital Planning

• Develop multi-year operating and capital financial plans (5–10 years).
• Manage reserves and liquidity strategy.
• Drive revenue diversification and sustainability.
• Provide forward-looking financial insights and dashboards to Management and Board.
• Oversee financial governance for capital projects (budgets, funding milestones, cashflow, risks).
• Ensure alignment with the Singapore Code of Governance for Charities.

Monthly reporting to focus on:

• Liquidity and reserves
• Operating performance vs budget
• Capital / rebuild funding and cost control

4. Operations (Hands-on)

• Oversee AP/AR, donations, fixed assets, petty cash, bank reconciliations and payroll journals.
• Ensure proper documentation and internal controls.
• Supervise and coach the Finance Executive; provide operational support during peak periods and audits.

5. Systems, Process & Compliance

• Review and update finance SOPs.
• Improve accounting systems and digital workflows.
• Ensure PDPA compliance and strengthen internal controls and risk management.
• Good project management skills

6. Leadership & Stakeholder Management

• Coach and develop the Finance Executive.
• Partner service heads to support operations and programmes.
• Work closely with the Executive Director, Finance Sub-Committee and Board.
• Strategically use financial information to track, plan and forecast income and expenses and also on being a business partner to the other departments.
• Undertake any other assignments, projects or duties as assigned by the Executive Director.

Requirements

Must Have

• Bachelor's Degree in Accountancy or Finance.
• Possess a recognised professional accounting qualification, such as CA (Singapore), ACCA, CPA Australia or ICAEW
• Minimum 5 years' experience in accounting and finance, with at least 2–3 years in a managerial or supervisory role.
• Strong knowledge and practical experience in:

• Full set of accounts
• Financial reporting and statutory compliance
• External audit and audit liaison
• Budgeting and cash flow management
• Singapore regulatory requirements, including IRAS, IPC/Charity regulations and governance requirements

• Experience presenting financial reports to senior management, Finance Committees and/or Boards will be an advantage.
• Comfortable working in a lean organisation and able to be hands-on with day-to-day finance operations.
• High level of integrity, attention to detail, sound analytical skills and the ability to work independently while meeting deadlines.