Finance and Operations Coordinator
Posted Updated
A prestigious international brand in luxury building finishes is seeking an energetic Finance and Operations Coordinator to act as the operational glue of their showroom and factory. This is a permanent, full-time, in-office role (Monday to Friday, 09:00–17:00 with some flexibility) for a proactive all-rounder reporting to the Directors and supporting the in-house Accountant. You will manage the flow of financial and operational data, from cash flow visibility and Sage-based payment runs to the coordination of international imports.
Responsibilities:
Cash Flow & Financial Control:
- Accounting Support: Work closely with the in-house Accountant to capture invoices, allocate costs, and ensure all financial paperwork and audit trails are flawless.
- Daily Visibility: Manage day-to-day cash flow (incoming/outgoing) and prepare payment runs for local creditors and international suppliers.
- Debtor & Creditor Management: Full ownership of invoicing accuracy, supplier reconciliations, and proactive follow-ups on overdue accounts.
- Reporting: Provide Directors with weekly cash flow snapshots and highlight exceptions requiring urgent decisions.
Sales Support & Commercial Admin:
- Quotation Management: Prepare and track professional quotations and proposal packs with strict version control and pricing discipline.
- Order Lifecycle: Track the handover between departments—from client deposit and order confirmation to final delivery and documentation.
Procurement & Logistics (Import Coordination):
- International Supply Chain: Place and track international orders; manage lead times, shipping follow-ups, and local production elements.
- Inventory Control: Reconcile deliveries, manage claims for damages/shortages, and monitor stock levels (fast vs. slow movers).
Systems & Process Improvement:
- Software Transition: Maintain current accounts in Sage while leading the transition into Odoo (ERP) for integrated sales, stock, and workflow management.
- Operational Visibility: Maintain dashboards to answer: “What’s ordered, what’s late, and what needs escalation?”
Director Support:
- Operational Engine: Manage task lists and follow up on open items across sales and internal teams to remove bottlenecks.
- Urgency & Precision: Keep pressure on unresolved issues with a calm urgency to ensure the business stays fluid.
Requirements
- Proven proficiency in Sage (non-negotiable) and a high level of comfort with Excel (tables, filters, and reconciliations).
- Minimum 7 years’ experience in finance / bookkeeping, cash flow tracking, and debtor /creditor control (Trial Balance is a bonus, but not a requirement).
- A highly organised, accountable professional with a zero-error mindset who thrives in a fast-paced environment with many moving parts.
- Strong written and verbal skills to manage supplier follow-ups and internal sales support with calm urgency.
- A genuine willingness to learn and eventually master Odoo (ERP) as the business transitions its workflows.
Advantageous
- Background in high-end interiors, building products (tiles, kitchens, hardware), or project-based environments.
- Experience handling imported goods, shipping documentation, and lead-time coordination.
- Prior experience with Odoo, SAP, or similar integrated systems.