Finance and Systems Coordinator

Position Summary:

The Finance and Systems Coordinator is responsible for supporting the maintenance of financial systems (e.g., ERP), with primary focus on project time and expense. This position will be responsible for managing the support services request system and addressing requests from team members for them to accurately enter their time to meet the weekly and monthly time entry requirements. This role may assist with Project Financial report validation.

Essential functions of the job include but are not limited to:

• Responsible for adding and removing employees and contractors to and from projects to ensure accurate time tracking.
• Support onboarding of employees and consultants
• Train team members on ERP navigation and time entry, approvals, and adjustments
• Identify and address time entry discrepancies.
• Manage the time and expense helpdesk.
• Responsible for administrating and monitoring timesheet data entry, as well as correcting timesheets as necessary
• Monitor and adhere to the daily timesheet administration checklist and ensure company policies are followed during timesheet processing.
• Assist with large-scale timesheet adjustments.
• Manage and track any timesheet discrepancies/issues and communicate accordingly to the immediate supervisor.
• Provide necessary timesheet information and customized reporting to other enterprise-wide functions such as Resourcing, Finance, Project Management, Functional Departments, Human Resources on a scheduled and ad-hoc basis.
• Diligently process and monitor timesheets entered with an exception (for example, unapproved project time, unsubmitted project time, etc.)
• Provide time sheet reporting to Finance and other departments as applicable.
• Support the overall month-end close cycle from a time entry perspective to ensure all employees and consultants are compliant with time entry.
• Ad-hoc assignments as assigned.

Qualifications:

Minimum Required:

• High School Diploma or equivalent/or equivalent local education
• A minimum of three years prior experience in a professional environment in an administrative role in a fast-paced environment
• Proficiency in basic analysis tools/software (e.g., Excel)
• Strong communication and interpersonal skills
• Strong attention to detail and ability to manage multiple tasks simultaneously

Preferred:

• Bachelor's degree in finance, business, or related field
• Knowledge of other Microsoft Office software products (e.g., PowerBI)
• Timesheet Administration Services experience
• Global integrated ERP environment experience
• CRO industry experience

Skills:

Competencies

• Work collaboratively with departments across the organization including all levels throughout the organization.
• Strong Excel / Microsoft Office skills and able to thrive in a multi-tasking environment.
• Excellent organizational skills with keen attention to detail
• High energy and enthusiasm with a strong commitment to exceeding expectations.
• Flexibility and willingness to work on multiple assignments of varying tasks with personnel throughout the organization.
• Ability to learn quickly. Good oral and written communication & interpersonal skills with the ability to connect and build relationships with management and others throughout the organization.
• Exhibits self-motivation and can work and plan independently as well as in a team environment.
• Highly organized, proactive follow up with staff to ensure that compliance is achieved.
• Ability to work independently and as part of a team.
• Team player with a desire to be an active, long-term participant in the growth of the company.
• Exhibits self-motivation and is able to work independently as well as in a team environment.
• Team player with a desire to be an active, long-term participant in the growth of the company.