Finance Assistant
Summary
Finance Assistant in Erith, Kent handles billing, invoicing, expense processing, supplier management, and month-end financial tasks using tools like Excel, Xero, and Sage.
As a Finance Assistant, you will play an important role in supporting the day-to-day financial operations of the business. Working alongside experienced finance professionals, you'll help ensure billing, reporting, accounts administration, and financial record-keeping are completed accurately and efficiently.
This is a varied position that will provide hands-on experience across customer invoicing, supplier management, expense processing, revenue reporting, credit control support, and month-end activities. The role is ideal for a detail-oriented individual who is eager to learn, enjoys working with numbers, and is looking to develop their finance career within a fast-paced and supportive team.
- Maintain professional and positive relationships with customers, addressing billing queries and ensuring smooth communication regarding payments.
- Prepare and send customer invoices in line with monthly billing cycles, ensuring accuracy and timeliness.
- Update and maintain the timesheet system to reflect the latest billing information for clients and projects.
- Record, track, and chase purchase orders to ensure all billing aligns with client and internal PO requirements
- Process and record inter-company recharges accurately and on schedule
- Support the current credit controller in monitoring and following up on overdue accounts as part of the wider debt management process
- Track and manage accrued consultancy hours for specific clients to ensure accurate billing and reporting
- Assist with month-end billing reconciliations and reporting tasks
- Preparation of the monthly flash billing (revenue) report for all three entities
- Provide cover for other finance team members during periods of leave, ensuring continuity of service
- Accurately input and process supplier invoices, ensuring compliance with company policies and approval procedures
- Manage and process staff expense submissions, verifying receipts and ensuring correct coding and approval. As well as bookings for travel, such as flights and hotels
- Oversee business accounts such as Amazon, Viking, and other suppliers, ensuring transactions are tracked, reconciled, and recorded correctly
- Administer and manage the staff birthday scheme, ensuring timely recognition and budget tracking
- Support the Finance Manager with payroll preparation and related administrative tasks
- Assist with supplier and staff payment processing
- Support budget tracking and reporting, including monitoring spend against departmental budgets
- Maintain accurate financial records and support month-end processes as required
- Communicate effectively with internal departments and external suppliers to resolve any queries or discrepancies
- Create and maintain extensive process notes on all day-to-day tasks
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and meet deadlines.
- Team-oriented approach with flexibility to support wider finance activities.
- Accurate data entry.
- Experience with Excel and accounting or ERP systems (Xero, Sage)
- Previous experience in accounts receivable, accounts payable, bookkeeping or general finance administration
- Flexible working hours (within reason and planned around financial deadlines)
- SalSac Pension Scheme
- Tusker Car Scheme
- Private Medical Care
- Home Electronics SalSac Scheme
- Holiday Buy/Sell scheme
- Opportunity to work within a supportive and collaborative finance team
- Free parking
- Potential for growth and cross-training within the finance function.
- Access to group training portal