Finance Assistant

Belong, connect, grow, with KBR!

The KBR team of teams delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.

KBR provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.

Key responsibilities

• Invoicing
  Review, print, and submit approved invoices to the client’s office in a timely manner, ensuring the highest level of integrity and confidentiality.
  Follow up with relevant departments within the client’s organization to obtain all required approvals in line with the invoicing process.
  Liaise consistently with the client throughout the invoice payment cycle, addressing requests and providing clarifications as needed.
  Work closely with the project accounting team to ensure withholding tax certificates are processed promptly and accurately.

Additional responsibilities

Provide support to the existing team in performing the following duties, as required:

• Timesheets management
  Review timesheets in SAP and ensure timely and accurate approval.
  Liaise with HR to ensure non-reimbursable hours (such as sick leave, vacations, etc.) are properly approved and recorded.
  Maintain the staff register for site employees.
  Support new employees with timesheet entry and related procedures.
• Employee expenses & vendor invoices processing
  Review employee expense reports for approval and further processing.
  Prepare and review site employee advance forms.
  Review and process per diem allowances for approval.
  Prepare petty cash vouchers and summaries for replenishment approval.
  Review CWT invoices and maintain the related tracking records.
  Guide and train new employees on expense submission processes and timesheet recording.
• Petty cash
  Act as petty cash custodian, including receiving replenishments, disbursing approved cash payments, and safeguarding cash.
  Prepare petty cash vouchers for all cash transactions.
  Maintain the petty cash register and ensure it is kept up to date.
  Prepare weekly and monthly petty cash count reports.
  Prepare petty cash replenishment requests as required.