Outsourced CFO

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Finance & Billing Administrator

Summary

Manages daily financial operations for a healthcare provider, including cashbooks, accounts payable, reconciliations, and month-end reporting using accounting systems like Sage Business Cloud and Excel.

We are partnering with a leading healthcare and primary care solutions provider based in Centurion, Gauteng.
They are seeking a meticulous and proactive team player to join their dynamic team. In this pivotal hands-on role, you will manage day-to-day financial operations, maintain accurate cashbooks, process accounts payable, run monthly reconciliations, and support month-end reporting.
You will ensure accounting records are complete, up to date, and properly supported.


Key Responsibilities

1. Cashbook and Transaction Processing
  • Process and maintain daily cashbook transactions accurately and timeously.
  • Obtain and file monthly bank statements.
  • Review bank transactions and ensure all entries are correctly allocated.
  • Process internal transfers and other routine banking transactions.
  • Maintain proper supporting documentation for all accounting entries.
  • Assist with ensuring all accounting entries are complete before month-end close.

2. Accounts Payable

  • Capture supplier invoices accurately into the accounting system.
  • Match supplier invoices to supporting documents where applicable.
  • Follow up on missing invoices and supporting documents from suppliers.
  • Prepare supplier payment schedules for review and approval.
  • Assist with the loading of approved supplier payments.
  • Maintain accurate supplier records and supporting documentation.

3. Banking and Payments Administration

  • Assist with the preparation and processing of payment runs.
  • Load approved ad hoc payments, including supplier payments, refunds, and other authorised disbursements.
  • Assist with salary funding transfers and payment release preparation.
  • Liaise with banks and service providers to resolve banking-related queries and issues.
  • Ensure banking profiles and FICA documentation remain up to date where required.

4. Journals and Month-End Support

  • Prepare and capture routine monthly journals.
  • Assist with month-end processing to ensure all transactions are recorded in the correct period.
  • Support the preparation of reconciliations and schedules for month-end reporting.
  • Assist with drafting financial information for management review.
  • Ensure financial records are maintained in a complete and organised manner.

5. Reconciliations and Financial Record-keeping

  • Perform reconciliations for key balance sheet and income statement accounts.
  • Reconcile supplier balances and other ledger accounts.
  • Assist with maintaining accurate audit trails for all processed transactions.
  • Ensure financial records, invoices, statements, and supporting schedules are properly filed and accessible.
  • Help identify and resolve discrepancies in financial records.

6. Audit and Compliance Support

  • Assist with preparing supporting documents for audits.
  • Collate reconciliations, schedules, and financial support files when required.
  • Assist with ad hoc finance information requests from management and auditors.

7. Billing and Client Statement Review

  • Review client billing statements for accuracy and completeness before distribution.
  • Check billing data against underlying reports, membership data, and supporting schedules.
  • Identify billing discrepancies, omissions, or unusual movements and escalate for correction.
  • Assist with allocation of receipts on necessary system.
  • Assist with preparing recurring client invoices and statements.
  • Follow up on billing queries and provide supporting information where needed.
  • Maintain proper records of billing statements, supporting reports, and issued invoices.
  • Help ensure that all billings are processed timeously and in line with agreed cut-off dates.
  • Support the reconciliation of billed amounts to underlying financial and operational record

8. Reporting

  • Assist with creation of various reports:
  • Discrepancy report
  • Collections report
  • Retail data
  • SB monthly retail report

9. Other ad hoc responsibilities

  • Assist with the preparation of VAT workings and supporting schedules for submission review.
  • Reconcile VAT-related information to underlying accounting records.
  • Support the preparation of payroll input schedules and related supporting documentation.
  • Assist with payroll reconciliations and checks before final review and approval.
  • Help ensure payroll-related payment information is prepared accurately and on time.
  • Maintain proper filing of VAT, payroll, and related supporting documents.
  • Assistance to Team Leader: Finance and Executive


Requirements

  • Grade 12 / Matric.
  • Bookkeeping or Accounting qualification advantageous.
  • Proven experience in a bookkeeping or finance administration role.
  • Experience working on accounting systems.
  • Proficient in Microsoft Excel.
  • Strong attention to detail and accuracy.
  • Good organisational and recordkeeping skills.
  • Ability to work with deadlines and manage recurring monthly tasks.

Key Competencies

  • Numerical accuracy
  • Attention to detail
  • Accountability
  • Time management
  • Confidentiality
  • Problem-solving
  • Organising and filing
  • Good communication skills
  • Typical Systems Exposure
  • Sage Business Cloud
  • Online banking platforms
  • Excel and other Microsoft Office tools


Benefits

  • Hybrid work setup, 08:00 - 16:30
  • Annual inflation-based salary increases
  • Group Risk, health insurance product as a fringe benefit
  • Pension fund with a 5.42% company contribution and 5% employee contribution
  • A strong company culture centered around upskilling, internal promotion and professional development


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