Finance Clerk I - Accounting/Budget

(Regular, Non-Exempt)

Starting Salary Range: $18.15 - $21.78/hour, DOQ

Closing Date: Open until filled, may close at any time

Shift/Workdays and Hours: Monday - Friday, 8:00AM - 5:00PM

How to apply: Using the “apply now” button on this page, please complete the required online application, upload a resume and a list of three professional references with full contact information. For general questions about the position, contact Unique Hiram at (785) 587-2447 or hr@cityofmhk.com.

Summary/Objective

This position is involved in a diverse range of duties in accounts payable, accounts receivable and clerical activities of the Finance Department and provides general support for the department as needed with various responsibilities including processing of payments, answering the telephone, answering customer questions, providing accurate information, receipting money, typing correspondence, and filing records.

Essential Functions

Performs Accounts Receivable and Accounts Payable duties.

• Performs A/R and A/P duties including processing warrant checks, prepaids, utility bills, statements, creating charges, receipting payments, etc.
• Review contracts and purchase orders to ensure compliance with City purchasing policies and procedures.
• Process 1099’s, maintain and secure records necessary for 1099 compliance, and submit required documents according to regulations and established deadlines.
• Collects and inputs information/numbers into the applicable monthly report(s). Completes reporting needs in a timely manner by maintaining a schedule of recurring reports or assignments.
• Uses and operates a variety of basic office equipment (e.g., copiers, calculators, telephones, fax machines) in the course of completing assigned work tasks.
• Works independently and carries out a variety of critical and time sensitive projects without detailed instructions.

Performs additional clerical and administrative support duties as required.

• Performs administrative tasks for the Finance Department including organizing files, budget book formatting, creating forms, audit tasks, etc.
• Answers the telephone and email, answers internal and external customer questions, types of correspondence and files records.
• Distributes mail to the Finance Department personnel in a timely manner.

Travel Card/Visa Coordinator.

• Serves as the Travel Card/Visa Coordinator by ordering and Canceling cards, training on card policies, processing monthly Visa statements, etc.

Perform additional duties as required.

• Attends meetings and training.
• Maintains records and documentation.
• Uses good judgment and patience when handling challenging situations and/or people.
• Occasional overtime to fulfill departmental needs.
• Ensures compliancy with all applicable regulations, policies, and procedures in all duties.